Legal Administrative Assistant - Litigation- 3701715

AMS Staffing•San Diego, CA

12d•Hybrid

About The Position

The client, an AmLaw 200 firm, is hiring a Legal Administrative Assistant for its Litigation team in San Diego, California. This is a full-time, direct-hire, non-exempt hybrid position with an annual base salary of $90,000 to $100,000, plus an annual discretionary, performance-based bonus and an excellent benefits package. The role requires working in the office three days per week and is scheduled for 37.5 hours per week. The Legal Administrative Assistant provides legal secretarial and clerical administrative support to assigned attorneys, teams, and the Team Lead. The position reports to the Office Manager and assigned attorneys. The ideal candidate has three to five years of experience as a litigation legal administrative assistant, is proficient with Microsoft Office—including Outlook, Word, and Excel—and can create and format complex documents using styles.

Requirements

High school diploma or GED equivalent.
Three to five years of successful experience as an Administrative Assistant or Legal Secretary.
Effective verbal, non-verbal, and written communication skills.
Ability to work supportively and collaboratively as part of a team.
Strong prioritization and attention to detail.
Initiative as an individual and team member.
Ability to anticipate, diffuse, and effectively resolve disagreements.
Strong personal resilience.
Understanding of attorneys’ work and how to deliver services according to their needs and preferences.
Knowledge of how the firm works and how to get things done.
Commitment to consistently meeting internal customers’ expectations and requirements.
High competence with Microsoft Office applications and other legal software as required.
Proficiency with Outlook, Word, and Excel, including styles and the creation and formatting of complex documents.

Nice To Haves

Experience in the specific or a related practice area.

Responsibilities

Provide general administrative assistance, including maintaining attorneys’ calendars and making travel arrangements.
Provide administrative and litigation assistance to the Team Lead and assigned teams.
Draft and proofread correspondence and legal documents, including pleadings and contracts.
Enter time entries.
Create letters, memos, and reports as required.
Prepare and distribute office correspondence.
Enter conflict information into the system to run conflict checks for new clients and open new matters.
Manage client billing by preparing, finalizing, and sending bills, and resolving billing issues with the billing attorney.
Understand and meet the needs of internal customers.
Complete and submit check request forms.
Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
Train on technology applications used across the firm as needed.
Manage, organize, and maintain documents in paper or electronic filing systems.
Electronically file motions with appropriate court systems when applicable.
Provide documentation to clients and opposing counsel as required.
Manage incoming phone inquiries as required by some attorneys.
Perform billable work when qualified and requested on an as-needed basis.
Perform other duties and related tasks as assigned or requested by the Office Manager, attorneys, paralegals, or Business Unit Leader.