Legal Administrative Assistant - Litigation

Venable LLP•Washington, DC

1d•$75,000 - $115,000•Onsite

About The Position

Venable is seeking a Legal Administrative Assistant to provide comprehensive administrative support to assigned litigation legal staff in its Washington, DC office. The role supports litigation work through preparation of correspondence and legal documents, court filings, trial and deposition materials, billing administration, scheduling, and file management. The successful candidate will be organized, detail-oriented, proactive, able to manage confidential information, and capable of prioritizing work for multiple people.

Requirements

At least two years of relevant work experience in a law firm and/or professional services environment.
Prior experience working within a litigation practice group.
Knowledge of e-filing in all court systems.
Experience using PACER accounts and court ECF accounts.
Advanced Microsoft Word skills, including redlining, comparing documents, advanced formatting, creating and manipulating tables of authorities and tables of contents, and using embedded hyperlinks.
Intermediate to advanced Microsoft Office Suite skills and strong computer aptitude.
Proficiency with document management systems; iManage Work is preferred.
Ability to proofread and edit non-routine correspondence, reports, and tables for spelling, grammar, and sentence structure, with meticulous attention to detail.
Ability to perform non-complex arithmetic calculations and maintain records and filing systems.
Exceptional interpersonal and communication skills for conveying and obtaining information from internal and external clients at various levels.
Proactive, independent approach; discretion with confidential information; and responsibility for producing complete, timely, effective, and accurate work.
Ability to organize and prioritize numerous tasks and complete them under time constraints.
Excellent organizational and problem-solving skills.
Ability to follow and convey instructions courteously and tactfully, including independently initiating follow-up.
Good multitasking and time-management skills.
Ability to work for more than one person and prioritize assignments appropriately.
Ability to work overtime if needed.

Nice To Haves

Experience using iManage Work.

Responsibilities

Prioritize assignments and prepare sensitive, detailed, routine, and non-routine correspondence.
Prepare legal documents, including standard pleadings, court appearance materials, forms, and presentations.
Prepare witness and trial binders, support deposition preparation and logistics, receive court electronic filing notifications through PACER and court ECF accounts, and prepare filing exhibits.
Manage billing processes, including time entry, reviewing and correcting data, submitting bills by firm deadlines, maintaining billing records, and researching disputes and discrepancies.
Schedule appointments, make travel and meeting arrangements, maintain business calendars, and keep timekeepers on schedule.
Establish and maintain organized files while safeguarding the integrity of original client documents in various formats.
Prepare documents for filing with courts in hardcopy and electronic formats and stay current on filing requirements.
Proofread and edit correspondence, reports, and tables for typographical errors and sentence structure.
Transcribe legal documents, correspondence, and reports from rough drafts, dictation, or transcription.
Draft routine correspondence and organize and maintain record-keeping and filing systems.
Work independently as needed, handle confidential information discreetly, and follow up to ensure work is complete, timely, effective, and accurate.