Legal Administrative Assistant

Zinda Law Group, PLLC • Austin, TX

12d • $22 - $27 • Onsite

About The Position

Zinda Law Group is seeking an experienced, detail-oriented Legal Administrative Assistant for its Austin, Texas office. The role supports Intake, Records, Pre-Litigation and Litigation paralegals, attorneys, and Finance while helping keep office operations running smoothly. Duties include front office support, mail processing, document management, filing, and administrative assistance. The position also involves setting up new-hire workstations and preparing conference room technology, so practical technical skills are important. The firm seeks someone with legal-office experience who can contribute with minimal onboarding.

Requirements

• At least 2 years of experience as a legal assistant, legal secretary, or administrative assistant in a law firm.
• Experience preparing and sending certified mail, including return receipt and tracking, through a postage meter or mailing system.
• Hands-on experience with e-filing systems.
• Working knowledge of legal terminology, document handling, and confidentiality standards.
• Experience with case management software such as Filevine, Clio, or similar.
• Comfort with hands-on technical tasks, including setting up computer workstations, connecting peripherals, managing cables, and handling basic AV equipment.
• Proficiency in Microsoft Office: Word, Outlook, Excel, and PowerPoint.
• Strong organizational skills and high attention to detail.
• Excellent phone etiquette and written and verbal communication skills.
• Ability to maintain strict confidentiality with sensitive client information.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Willingness to take on a variety of tasks.
• Ability to lift 25 lbs.

Nice To Haves

• Personal injury experience is strongly preferred.
• Hands-on experience with Asana and Pitney Bowes postage equipment.
• Experience with basic IT support, such as troubleshooting printers, phones, or video-conferencing tools such as Zoom or Teams.
• Experience supporting intake, records retrieval, or legal teams.
• Familiarity with HIPAA and medical records handling.
• Bilingual in Spanish.

Responsibilities

• Manage incoming and outgoing mail, including time-sensitive legal correspondence; operate the Pitney Bowes postage machine to process, meter, and track outgoing mail, certified mail, and packages.
• Handle e-faxing, scanning, and electronic document management accurately and confidentially.
• Maintain and organize physical and electronic case filing systems.
• Process checks, close addendums, and handle deposits accurately.
• Provide overflow support to Intake, Records, Pre-Litigation, and Litigation paralegals, including records requests, document organization, and case file preparation.
• Assist with front desk coverage, greet clients, and handle calls professionally.
• Support management with daily and weekly calendar coordination, scheduling, and deadline tracking.
• Set up new-hire workstations by connecting and organizing monitors, computers, docking stations, phones, and peripherals, with clean cable management.
• Prepare and troubleshoot conference rooms for client meetings, depositions, and mediations, including displays, video-conferencing equipment, speakerphones, and cables.
• Manage office inventory and supplies and place orders within budget.
• Assist with general office administration and other duties as needed to support the firm's vision, mission, and values.

Benefits

• Paid time off: 20 days.
• 10 paid holidays.
• IRA plan with company contribution match up to 3%.
• Medical, vision, and dental insurance; the firm covers 90% of medical insurance.
• Paid parental leave.
• Ongoing training and mentoring opportunities.
• Opportunities to advance and grow within the firm.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed