Administrative Assistant - Legal Job ID 2071

Castle Metals • Carol Stream, IL

7d

About The Position

A. M. Castle & Co. is seeking a highly organized Administrative Assistant to support its Legal Department. The role keeps departmental work moving by tracking deadlines, managing records, processing invoices, and coordinating projects across the company. A legal background is not required; the company seeks strong administrative skills, reliable follow-through, and sound judgment when handling confidential information.

The assistant organizes company policies and compliance training, tracks employee completion, routes policy updates for review and approval, and maintains the policy library. The role also processes outside law firm invoices using a legal billing system, manages the calendar for annual business filings, licenses, and registrations, tracks departmental spending against budget, prepares simple reports, supports records retention, and maintains accurate, accessible databases and files. Other administrative projects may also be assigned.

Compensation is $20–$22 per hour.

Requirements

• At least 2 years of administrative, office coordination, or project support experience.
• Strong organizational skills and ability to track details and deadlines independently.
• Reliable follow-through on assigned work.
• Discretion and professionalism when handling confidential and sensitive information.
• Comfort with Microsoft Office, especially Excel and Outlook, and willingness to learn new systems.
• Clear written and verbal communication skills.
• Comfort working with people at all levels, including senior leaders.

Nice To Haves

• Experience processing invoices, tracking budgets, or working with billing systems.
• Exposure to compliance, records management, or a regulated environment.

Responsibilities

• Organize company policies and compliance training programs, track employee completion, and maintain records.
• Coordinate policy updates by routing drafts for review, tracking approvals, and maintaining the policy library.
• Process and track outside law firm invoices in the legal billing system, and keep project files current.
• Manage the calendar for annual business filings, licenses, and registrations, ensuring submissions are timely.
• Track department spending against budget and prepare simple reports.
• Help maintain the company’s records retention program, including retention periods and disposal timing.
• Maintain department databases and files so information is accurate and easy to find.
• Undertake other administrative projects supporting the department and the business.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed