Legal Administrative Assistant Jobs

About The Position

Requirements

• GED or high school diploma.
• Self-starter with strong attention to detail.
• Ability to accurately type at least 50 words per minute.
• Basic knowledge of Microsoft Office products.
• Ability and willingness to learn new programs and program updates.
• Ability to communicate effectively, both orally and in writing.
• Excellent grammar and proofreading skills.
• Professional demeanor and appearance.
• Ability to work in a team-oriented, service-focused environment and handle stressful situations calmly.
• Ability to prioritize tasks and complete projects with minimal supervision.
• Ability to follow client confidentiality guidelines.
• Strong organizational, accuracy, and time-management skills.

Nice To Haves

• At least one year of experience in a professional office.

Responsibilities

• Assist legal assistants and other administrative staff with administrative tasks, including attorney time entry, preparing and organizing binders, organizing files, conducting conflicts checks, opening new client and matter files, processing expense reimbursements, and processing vendor invoices.
• Maintain electronic document files by downloading and saving documents.
• Coordinate and schedule messenger, overnight delivery, or courier services as needed.
• Review and edit prebills and invoices.
• Arrange travel and register for CLE programs.
• Attend training classes.
• Communicate clearly with appropriate team members about project status.
• Maintain regular and consistent attendance and punctuality, including adhering to schedules for breaks, lunches, and meetings.
• Follow client confidentiality guidelines and the firm's dress code.

Benefits

• Choice of health and vision insurance plans
• Two paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution