Legal Administrative Assistant - Business Litigation
About The Position
Harris Beach Murtha is seeking a Legal Administrative Assistant to provide responsive, accurate, and organized administrative support to multiple attorneys and matters in the Business Litigation practice group. The position is based in the Hartford, Connecticut office and follows a hybrid schedule after training, with one remote day per week. The anticipated schedule is 35 hours per week. The successful candidate will be able to multitask, meet deadlines, and find solutions in a fast-paced office setting; work well with diverse personalities across firm levels; and support the firm’s values of collaboration, inclusion, ingenuity, respect, integrity, and commitment.
Requirements
- At least 2 years of administrative support experience.
- Exceptional verbal, written, and interpersonal communication skills.
- Proficiency with MS Office, including Word, Outlook, and Excel; PDF management software; and the ability to efficiently use technology resources.
- Strong proofreading and analytical skills.
- Ability to multitask, meet deadlines, and provide solutions in a fast-paced office setting.
- Ability to work with diverse personalities at various levels of the firm.
- Comfort with a hybrid schedule after training, with one remote day per week.
Nice To Haves
- Prior law firm or litigation experience.
Responsibilities
- Prepare, submit, and track electronic filings in state and federal courts; review court notices and docket activity and route or calendar follow-up items.
- Draft, edit, and process engagement letters for attorney review and signature.
- Process client and vendor invoices and attorney expense reimbursement requests.
- Enter, review, and maintain attorney timekeeping information, paying close attention to completeness and deadlines.
- Draft, prepare, and coordinate service of summonses and related documents, and track completion of service.
- Complete and coordinate conflict checks and related intake requirements before new matters are opened.
- Prepare binders, exhibits, charts, and document packages for depositions, hearings, oral arguments, and trials.
- Coordinate meetings, depositions, travel, and related logistics for attorneys and clients.
- Maintain Outlook contacts and calendars.
- Provide administrative and overflow support for attorneys and teams across all offices.
Benefits
- Medical, dental, and vision insurance.
- Health savings and flexible spending account options.
- Life and disability insurance.
- Retirement plan including 401(k) and profit sharing.
- Paid leave programs.
- Employee assistance resources.
- Commuter and parking benefits where applicable.
- Professional development opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
