Legal Administrative Assistant – Tax, Trust, & Estates (MPL)

Stinson LLP • Minneapolis, MN

3d • Hybrid

About The Position

The Legal Administrative Assistant (LAA) supports the Tax, Trust and Estates team by producing work related to attorney-client interactions, including legal documents, time entries, travel and meeting arrangements, communications, mail, expenses, and file maintenance. The role works with attorneys, paralegals, and staff while maintaining respect, confidentiality, and professionalism. It reports to the LAA Supervisor/Office Manager and, day to day, works under the direction of assigned attorneys and paralegals.

The position requires at least three days in the office to perform one or more essential functions. Duties are divided among legal administrative support (75%), client billing coordination (20%), and general and administrative work (5%). The role has no supervisory responsibilities, and no travel is expected. It operates in a professional, fast-paced office environment and may require additional hours to complete work.

Requirements

• High school diploma or equivalent.
• Three to four years of Legal Administrative Assistant experience in Tax, Trust and Estates.
• Strong time-management and computer skills.
• Proficiency with Microsoft Word and Outlook and file document management tools such as iManage.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Professionalism, a strong customer-service orientation, commitment to deadlines, and ability to multitask in a fast-paced, dynamic environment.
• Independent thinking, problem-solving ability, and ability to offer constructive opinions and creative solutions.
• Teamwork skills, including ability to motivate and educate other team members.
• Regular and predictable attendance.

Nice To Haves

• College or business school education.
• Law firm experience.

Responsibilities

• Type and modify legal documents accurately and within requested timeframes, prioritize assignments, and meet project deadlines.
• Coordinate lengthy or complex document preparation with Work Product Support Services as needed, and prepare documents for e-filing.
• Review and route incoming mail; prepare and process outgoing mail and faxes; arrange specialized mail or messenger services; and ensure attachments, exhibits, and enclosures are included.
• Maintain paper and electronic files according to current policies; work with the Records Department to create and maintain client files and indexes; provide filing instructions; perform routine filing and file retrieval; and maintain chronological and administrative files.
• Professionally manage incoming calls, assist with timekeeper calendars, expense reports, travel, and meeting arrangements, and coordinate specific client dates with the Calendar/Docket Department as needed.
• Prepare and process new matter forms; screen calls and take messages; receive and direct clients and visitors.
• Coordinate travel, prepare itineraries and travel expense reports, schedule meetings, and arrange conference rooms and meals.
• Maintain and update contact names and addresses in the contact database, communicate effectively with clients and firm members, and anticipate attorneys' business needs.
• Prepare daily time entries for assigned attorneys using firm-approved narrative guidelines and submit them to Accounting on time.
• Prepare expense reimbursement and disbursement requests.
• Coordinate client billing matters with Accounting billing staff, attorneys, and clients; prepare billing letters and requested client financial updates; and assist with tracking alternative fee arrangements and matter budgets.
• Demonstrate teamwork, serve as a backup LAA to assigned timekeepers, cooperate with other departments and firm members, and perform other assigned duties.

Benefits

• Competitive compensation and benefits package.
• Medical, dental, and vision health plans.
• Medical savings accounts.
• Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services.
• Employer-paid life insurance and AD&D.
• Short- and long-term disability benefits.
• Paid time off for holidays, vacation, bereavement, jury duty, sick and safe time, parental leave, and military leave.
• Work-life programs, including service bonuses, backup child, elder, and pet care, and an employee discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED