Legal Administrative Assistant – Tax, Trust, & Estates (MPL)

Stinson LLP • Minneapolis, MN

1h • $58,000 - $75,000 • Hybrid

About The Position

The Tax, Trust and Estates Team Legal Administrative Assistant (LAA) produces work product related to attorney-client interactions, including legal documents, time entries, travel and meeting arrangements, communications, mail and correspondence, expense entries, and file maintenance. The LAA works with lawyers, paralegals, and staff while maintaining respect, confidentiality, and professionalism. The position reports to the LAA Supervisor/Office Manager and works day to day under the direction of assigned attorneys and paralegals. At least three days in the office are required to perform one or more essential functions. The role has no supervisory responsibilities, and no travel is expected. It operates in a professional, fast-paced office environment and may require additional hours to complete work. Applications should be submitted no later than 45 days after the posting date; later applications may not be considered.

Requirements

• High school diploma or equivalent.
• 3–4 years of Legal Administrative Assistant experience in Tax, Trust and Estates.
• Strong time-management and computer skills, including Microsoft Word, Outlook, and file document management tools such as iManage.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Professionalism, a strong customer-service orientation, commitment to deadlines, and ability to multitask in a fast-paced, dynamic environment.
• Independent thinking and problem-solving skills, including the ability to offer constructive opinions and creative solutions.
• Ability to work as a team player and motivate and educate other team members.
• Regular and predictable attendance.
• Ability to perform the position’s physical functions, including talking and hearing; frequently sitting and using hands and fingers; occasionally standing, walking, reaching, climbing or balancing, and stooping, kneeling, crouching, or crawling; regularly lifting or moving up to 10 pounds and occasionally up to 25 pounds; and close vision.

Nice To Haves

• College or business school education preferred.
• Law firm experience preferred.

Responsibilities

• Prepare and accurately type or modify legal documents for the assigned legal group, prioritizing assignments and meeting deadlines.
• Coordinate complex document preparation with Work Product Support Services and prepare documents for e-filing as needed.
• Review and route incoming mail; prepare and process outgoing mail and faxes, including arranging specialized services when needed.
• Ensure attachments, exhibits, and enclosures are included; maintain paper and electronic files in compliance with current policies.
• Work with the Records Department to create and maintain client files and indexes; mark documents with filing instructions, file and retrieve records, and maintain chronological and administrative files.
• Professionally manage incoming calls and coordinate attorney calendars, expense reports, travel, and meetings.
• Coordinate client dates with the Calendar/Docket Department as needed; prepare new matter forms; screen calls, take messages, and receive and direct clients and visitors.
• Arrange travel, prepare itineraries and travel expense reports, schedule meetings, and arrange conference rooms and meals.
• Maintain and update contact information in the contact database and communicate effectively with clients and Firm personnel.
• Anticipate the business needs of assigned attorneys, plan ahead, and meet deadlines.
• Prepare daily attorney time entries according to Firm narrative guidelines and submit them promptly to Accounting.
• Prepare expense reimbursement and disbursement requests.
• Coordinate client billing matters with Accounting staff, attorneys, and clients; prepare billing letters and financial updates; assist with alternative fee arrangements and matter budget tracking and monitoring.
• Demonstrate effective teamwork, provide backup support to assigned timekeepers, cooperate with other Firm departments and individuals, and perform other duties as assigned.
• Maintain regular and predictable attendance.

Benefits

• Medical, dental, and vision health plans.
• Medical savings accounts.
• Firm-provided Employee Assistance Program, Wellness Program, and Caregiving Support Concierge Services.
• Employer-paid life insurance and AD&D.
• Short- and long-term disability benefits.
• Paid time off for holidays, vacation, bereavement, jury duty, sick and safe time, parental leave, and military leave.
• Work-life programs, including service bonuses, backup child, elder, and pet care, and an employee discount program.
• Competitive compensation and benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED