Legal Administrative Assistant - Corporate & Transactional | Tech Transactions & Data Privacy | Real Estate | Energy

Polsinelli•Los Angeles, CA

4d•Onsite

About The Position

Polsinelli has an experienced, full-time Legal Administrative Assistant (Legal Secretary) position in its Los Angeles office, supporting the Corporate & Transactional, Tech Transactions & Data Privacy, Real Estate, and Energy practice groups. The role involves managing files, opening new matters at attorneys’ request, and maintaining relevant documents. It also requires handling a broad variety of administrative tasks, prioritizing multiple responsibilities, and maintaining meticulous attention to detail. The position calls for discretion with confidential and sensitive information, effective professional communication, and the ability to work independently and collaboratively in a fast-paced law firm environment. The budgeted salary range is $90,000–$110,000. Polsinelli offers paid time off, sick time off, a referral program, medical, dental, vision, life, AD&D, long-term disability and short-term disability insurance, identity theft insurance, parking or transit reimbursement (depending on location), 401(k) benefits, and employee assistance benefits.

Requirements

At least 5 years of legal administrative assistant experience in a law firm.
Excellent working knowledge of Microsoft Office, including expertise in Word, Excel, PowerPoint, and particularly Outlook.
Proficiency with e-filing.
Ability to work independently and as part of a team.
Ability to work in a fast-paced environment and meet deadlines.
Expert-level written and verbal communication skills.
Strong organizational, decision-making, and problem-solving skills.
Strong initiative and ability to anticipate needs and resolve issues independently.
Meticulous attention to detail.
Ability to communicate effectively and professionally and maintain strong working relationships.
Strong proofreading and typing skills.

Nice To Haves

Experience supporting Corporate & Transactional, Tech Transactions & Data Privacy, Real Estate, or Energy practices.

Responsibilities

Manage files and open new matters as requested by attorneys.
Maintain relevant documents and inclusions for files.
Perform and prioritize a broad variety of administrative tasks with meticulous attention to detail.
Communicate professionally with coworkers and clients, develop rapport, and maintain strong working relationships.
Handle confidential and sensitive information.
Proofread and perform typing tasks.