Legal Administrative Assistant - Corporate & Transactional | Tech Transactions & Data Privacy | Real Estate | Energy

Polsinelli•Los Angeles, CA

4d•$90,000 - $110,000•Onsite

About The Position

Polsinelli has an experienced, full-time Legal Administrative Assistant (Legal Secretary) position in its Los Angeles office, supporting the Corporate & Transactional, Tech Transactions & Data Privacy, Real Estate, and Energy practice groups. The role involves managing files, opening new matters at attorneys’ request, and maintaining relevant file documents. It also includes a broad range of administrative work requiring strong organization, careful prioritization, and meticulous attention to detail. The successful candidate will be proactive and able to anticipate needs, solve problems independently, manage confidential and sensitive information, and communicate professionally with colleagues and clients. The position calls for strong proofreading and typing skills, sound decision-making, and the ability to achieve goals and meet deadlines in a fast-paced environment. The budgeted salary range is $90,000–$110,000. Polsinelli offers paid time off and sick time off, a referral program, medical, dental, and vision insurance, life and AD&D insurance, identity theft insurance, short- and long-term disability benefits, parking or transit reimbursement (varies by location), 401(k) benefits, and employee assistance benefits.

Requirements

At least 5 years of legal administrative assistant experience in a law firm.
Excellent working knowledge of the MS Office Suite, including expertise in Word, Excel, PowerPoint, and particularly Outlook.
Proficiency with e-filing.
Ability to work independently and as part of a team.
Ability to work in a fast-paced environment and prioritize multiple tasks.
Expert-level written and verbal communication skills.
Strong initiative, organizational skills, attention to detail, and decision-making ability.
Ability to anticipate needs, solve problems independently, and meet deadlines.
Ability to handle confidential and sensitive information.
Strong proofreading and typing skills.

Nice To Haves

Experience supporting Corporate & Transactional, Tech Transactions & Data Privacy, Real Estate, or Energy practices.

Responsibilities

Manage files, open new matters as requested by attorneys, and maintain relevant documents in the files.
Perform and prioritize multiple administrative tasks with strong organization and meticulous attention to detail.
Anticipate needs and resolve issues or problems independently.
Communicate professionally and effectively with co-workers and clients, and maintain strong working relationships.
Handle confidential and sensitive information.
Proofread and type accurately.
Meet performance goals and deadlines in a fast-paced environment.
Seek opportunities and propose solutions.