Legal Administrative Coordinator - Corporate Business Transactions

Morgan Lewis•Pittsburgh, PA

13d•Hybrid

About The Position

Morgan, Lewis & Bockius LLP is seeking a Legal Administrative Coordinator (LAC) to support the Corporate Business Transaction and Litigation Group. Reporting to the Administrative Office Manager, the position provides a broad range of administrative, secretarial, and document-processing support to the assigned Practice Group, with guidance, in a work environment emphasizing superior client service. The position is based in the firm’s Pittsburgh, Pennsylvania office and follows a hybrid in-office/remote schedule. Flexibility with overtime is required. The role involves administrative and litigation support, document preparation and filing, workflow coordination, and assistance with attorney calendars, billing, travel, research, and case-related projects.

Requirements

At least two years of administrative support experience.
Previous law firm experience.
Ability to prepare and file documents in hard-copy and electronic formats and organize and maintain them.
Strategic thinking and initiative in handling assignments and projects.

Nice To Haves

Bachelor’s degree.
Litigation experience.

Responsibilities

Use BigHand task delegation and workflow management software; communicate task status, priorities, workload distribution, and deadlines to team members.
Support litigation matters by preparing court filings, coordinating case documents, and using e-filing platforms.
Draft, edit, proofread, and redline correspondence, memoranda, reports, and other legal business communications; prepare recurring reports and ensure work meets quality, accuracy, formatting, and firm standards.
Provide professional internal and external client service; screen communications and respond promptly, clearly, concisely, and accurately.
Coordinate meetings and audio/video conferences; reserve and arrange conference rooms.
Maintain attorney calendars and advise attorneys of appointments; update attorney address books and InterAction entries.
Assist with time entry and billing, including proforma delivery, narrative edits, and customized reports.
Process new business intake, related forms, and correspondence.
Arrange travel, prepare itineraries, and maintain attorney travel and desk profiles.
Maintain electronic and/or physical files, calendars, correspondence, and collaborative workspaces; create and maintain binders.
Provide legal research, case support, and project assistance.
Prepare and file hard-copy and electronic documents and organize and maintain them.