Administrative & Business Coordinator, Corporate Advisory & Banking

Brown Brothers Harriman•New York, NY

10d•$75,000 - $95,000•Hybrid

About The Position

The Administrative & Business Coordinator provides high-quality administrative and business support to Brown Brothers Harriman’s New York Corporate Advisory & Banking team. The role is a central point of coordination for the broader New York team, handling day-to-day administrative needs while supporting client development, team events, and broader business initiatives. The position is suited to an experienced, organized, and proactive professional who can work independently, manage multiple priorities, and collaborate effectively with senior bankers, clients, and internal partners. It combines traditional administrative support with broader business coordination, technology, and process-improvement responsibilities. The role works closely with bankers across the New York office and reports to a Managing Director. It is based in New York City and is hybrid, with at least three days per week in the office.

Requirements

7–10+ years of relevant business coordination, administrative, and executive support experience.
Demonstrated ability to support a large team of multiple senior professionals and manage competing priorities in a fast-paced environment.
Fluency with Microsoft Copilot or comparable generative AI productivity tools, with the ability and enthusiasm to incorporate AI into day-to-day workflows.
Exceptional organizational skills and attention to detail.
Strong judgment, discretion, and ability to work independently.
Excellent interpersonal and written communication skills.
Ability to learn new systems quickly and develop more efficient ways of working.
Strong service orientation and confidence working directly with senior professionals, clients, and internal leadership.
Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

Nice To Haves

Experience in financial services or a similar professional-services environment.
Experience with CRM or sales-management systems and maintaining contact, relationship, or business-development databases.

Responsibilities

Coordinate internal and external meetings, including scheduling, conference rooms, technology, materials, meals, and other logistics.
Arrange domestic and international travel and proactively manage changes, conflicts, and related logistics.
Prepare and reconcile expense reports and assist bankers with routine administrative processes.
Coordinate meals, client entertainment, and other arrangements for bankers and their guests.
Anticipate administrative needs and resolve scheduling or logistical issues with limited direction.
Coordinate equipment, technology, workplace requests, and access and resources for employees and visitors.
Help maintain an organized, professional, and well-functioning environment for employees and visitors.
Support execution of client and prospect activity, including arranging meetings, calls, meals, and other interactions.
Maintain accurate and timely records of client and prospect activity in SalesX.
Support maintenance and development of the team’s ecosystem database, including contacts, relationships, referral sources, and other relevant information.
Coordinate internal resources and organize meeting logistics and materials to help bankers prepare for client and prospect interactions.
Track business-development activities and follow-ups so commitments and next steps are captured and completed.
Provide coordination and organizational support for sales and relationship-development initiatives.
Coordinate team and client events, including venue selection, invitations, attendee tracking, catering, materials, and on-site logistics.
Assist with conferences, dinners, and other client-development activities involving New York Corporate Advisory & Banking bankers.
Help manage team meetings and internal events, including agendas, materials, and follow-up items when appropriate.
Use Microsoft 365, Microsoft Copilot, and other AI-assisted tools to improve the productivity, quality, and speed of administrative work; organize information, prepare meeting materials, summarize information, draft routine communications, and streamline recurring processes.
Identify opportunities to simplify or automate repetitive workflows and improve how the team manages information.