Corporate Paralegal, Business & Legal Affairs

Horizon Media•New York, NY

2d•$60,000 - $75,000•Hybrid

About The Position

The Corporate Paralegal provides administrative, contract, reporting, and project support to Horizon Media’s Business & Legal Affairs (BALA) department. The position supports contract administration and review, legal department reporting, and process-related projects. It reports directly to the Director, BALA Operations, Business & Legal Affairs.

Requirements

At least two years of experience as a paralegal or administrative assistant.
Bachelor’s degree from an accredited university.
Strong writing, communication, and interpersonal skills.
Strong analytical, project management, and leadership skills.
Ability to partner professionally with colleagues at various job levels.
Ability to work independently with ownership and strong time-management skills.
Problem-solving skills, including the ability to develop creative solutions and identify process improvements.
Rigorous attention to detail and commitment to follow through and meet tight deadlines.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Strong Microsoft Office skills, including Word, Outlook, and Excel.

Nice To Haves

Media and/or entertainment experience.
Licensed New York notary certificate.
Certification through an accredited organization such as the National Federation of Paralegal Associations, the National Association of Legal Assistants, or the Association for Legal Professionals.

Responsibilities

Maintain BALA’s contracts database, including uploading drafts and signed contracts, helping address the upload backlog, tagging contracts with appropriate identifiers, updating identifiers as needed, and communicating contract statuses to internal teams.
Help support migration to a new contracts database by identifying pain points in the existing database and contract management process.
Manage contract approval and signature workflows using contract comparison tools and DocuSign.
Coordinate approval, payment, and record-keeping for BALA invoices related to external counsel and state compliance registrations.
Proofread and send legal letters and notices.
Lead the non-disclosure agreement process for clients, vendors, RFPs, and prospective acquisitions; check for existing NDAs and collaborate with teams to establish a process when none exists.
Assist with reviewing and negotiating specified client out-of-scope statements of work, amendments, addenda, and vendor contracts.
Maintain and compile monthly non-compete and background-check spreadsheets.
Assist with compiling the monthly client contract report.
Support ad hoc reporting tasks and projects, including process and training-related work.
Manage certificate of insurance requests.