Legal Administrative Assistant - Corporate
About The Position
This non-exempt position performs full legal administrative duties for attorneys under minimal supervision. It requires a high degree of independent judgment and discretion, along with thorough knowledge of organizational procedures and precedents. The Legal Administrative Assistant reports directly to the Office Administrator and indirectly to assigned attorneys. The role supports attorneys with legal administration, billing, document preparation and handling, file and contact maintenance, scheduling, correspondence, closing binders, and mail. It also provides coverage and overflow support for other attorneys and may occasionally coordinate document delivery or collection. The position is based in an office environment and requires overtime.
Requirements
- At least three years of experience working in a mid- or large-sized law firm.
- Prior experience supporting more than one attorney.
- Working knowledge of general office procedures and familiarity with legal terminology related to general legal concepts and the assigned practice area(s).
- Working knowledge of and experience with the Firm’s technology and applications.
- Advanced word-processing and computer skills using software such as MS Word, Excel, Outlook, PowerPoint, and Adobe.
- Excellent written and verbal communication skills, including grammar, spelling, and punctuation.
- Strong phone etiquette, attention to detail, and follow-through skills.
- Knowledge of legal filing and record-keeping practices relevant to the practice.
- Strong organization and ability to multitask and meet deadlines.
- Strong customer service skills, flexibility, and ability to work effectively as part of a team.
- High school diploma or equivalent.
Nice To Haves
- Familiarity with NetDocuments, Interaction, Chrome River, Emburse, and Intapp is strongly preferred.
- Experience handling complex client billing, including preparing and processing proformas, billing edits and adjustments, and expense reports, is strongly preferred.
- Experience with multi-line phones and conflict-checking forms is strongly preferred.
- Experience with Interaction or another client relationship management database is strongly preferred.
- Two years of college or equivalent work experience is preferred, but not required.
Responsibilities
- Process new client and matter requests, client bills, time reports, and expense reports.
- Support attorney billing in collaboration with the Billing Coordinator, including preparing and reviewing client invoices and proformas, coordinating billing revisions, and following up to ensure timely and accurate invoice submission.
- Prepare, revise, proofread, and redline client-related documents, including correspondence, memoranda, bills, timesheets, and project work.
- Copy, distribute, send, file, and otherwise handle completed work, including electronic, mail, courier, and express-service delivery.
- Maintain physical and electronic files and contacts.
- Coordinate meetings and appointments, receive clients and guests, and maintain attorneys’ appointment calendars as requested.
- Transcribe and compose correspondence for client-related matters.
- Prepare closing binders as needed.
- Handle incoming and outgoing mail.
- Provide legal administrative assistance to summer associates, visiting attorneys, attorneys whose LAA is absent, and other attorneys needing overflow assistance.
- Occasionally coordinate courier services to deliver or collect documents for attorneys at courthouses or other entities.
- Perform other related duties as needed or assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
