Corporate Legal Assistant
About The Position
The Corporate Legal Assistant provides administrative support to multiple attorneys and paralegals serving corporate clients. The role includes preparing and revising legal documents and correspondence, maintaining physical and electronic files, entering and reviewing time entries, managing calendars and appointments, organizing closing binders, handling calls, and supporting client billing. The assistant also performs general administrative tasks and other related duties as assigned. The position may occasionally require work outside regular core hours, including overtime, to meet critical deadlines and support urgent matters.
Requirements
- Minimum of 3–5 years of legal assistant experience.
- Associate degree in legal studies or a related field, or equivalent experience.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Strong organizational skills and ability to handle multiple assignments simultaneously.
- Ability to prioritize and work effectively and efficiently.
- Proficient keyboard skills.
- Proficiency with Microsoft Office Suite or related software.
- Proficiency with document management systems such as NetDocuments or iManage.
- Ability to work independently, demonstrate professionalism, and work in a team-oriented environment, including providing coverage or backup coverage for other attorneys.
Responsibilities
- Create, edit, revise, format, proofread, and draft legal documents, correspondence, and presentations; transcribe dictation and create binders.
- Prepare, copy, scan, file, and label physical and electronic documents in redwell files and the firm's Document Management System.
- Enter, proofread, and revise attorney and paralegal time entries in the firm's accounting system accurately and promptly.
- Maintain attorney calendars and appointment schedules; coordinate meetings, phone calls, business travel, and attendance at seminars and events.
- Prepare and organize closing binders for corporate transactions.
- Make and respond to internal and external phone calls, contact clients, and schedule conference calls.
- Prepare, finalize, and send client bills and resolve billing issues in cooperation with the billing attorney.
- Open and prepare mail; conduct internet research and compile or gather information as needed.
- Occasionally work outside regular core hours, including overtime, when necessary to meet deadlines and address urgent matters.
- Perform other related duties as assigned, including duties that may be essential to the position.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
