Legal Assistant - Corporate & Employment

Gentex Corporation

About The Position

The Legal Assistant provides administrative and operational support to Gentex’s Legal Department. The role organizes legal documents, maintains records and systems, coordinates routine workflows, and assists Attorneys and other Legal team members with day-to-day activities. It performs established legal support processes with guidance and helps ensure departmental information is accurate, organized, confidential, and readily accessible. The position supports assigned legal practice areas by preparing and maintaining documents and records; updating departmental databases and systems; organizing legal files; routing agreements and other documents; tracking routine dates and requests; gathering information from internal and external stakeholders; and coordinating administrative activities. It also supports departmental projects and process improvements.

Requirements

High school diploma or equivalent.
At least 1 year of administrative, office, records management, or related experience.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Ability to prepare, organize, proofread, and maintain documents and records with a high degree of accuracy.
Ability to manage multiple assignments, follow established procedures, and meet deadlines.
Effective written and verbal communication skills.
Ability to appropriately handle confidential and sensitive information.

Nice To Haves

Associate’s degree or certificate in paralegal studies, legal administration, business administration, or a related field.
Prior experience in a corporate Legal Department, law firm, government office, or other regulated environment.
Experience using document management, electronic signature, matter management, contract management, or intellectual property systems.
Familiarity with legal terminology, document-retention requirements, or basic contracting processes.
Experience supporting labor and employment law matters, contracting, corporate legal operations, regulatory compliance, and/or general corporate law matters within a law firm or in-house Legal Department.
Experience with contract lifecycle management systems and legal operations tools.

Responsibilities

Provide administrative and operational support to Attorneys and other Legal team members across assigned legal practice areas.
Prepare, format, proofread, organize, copy, and distribute correspondence, agreements, reports, presentations, and other legal or business documents.
Enter, update, and maintain information in Legal Department databases, matter-management systems, contract repositories, intellectual property systems, and other departmental records.
Organize and maintain electronic and physical legal files in accordance with established naming, filing, retention, and confidentiality requirements.
Assist with routing agreements and other documents for review, approval, signature, filing, and distribution.
Assist with tracking routine dates, deadlines, renewals, requests, and action items, and provide timely reminders to assigned team members.
Gather documents and information from internal stakeholders and outside service providers in support of legal matters, filings, audits, projects, and departmental requests.
Coordinate meetings, schedules, invoices, correspondence, and other administrative activities in support of the Legal Department.
Respond to routine inquiries and direct requests to the appropriate Legal team member while maintaining professionalism and confidentiality.
Support departmental projects and process improvements by organizing information, updating procedures, and identifying administrative efficiencies.
Perform other duties as assigned.
Maintain honesty, integrity, and confidentiality with respect to company matters.
Comply with company policies and procedures and safety regulations, and safely perform duties while promoting a safe workplace.