Legal Assistant, Employment

ALO•Beverly Hills, CA

5d•$32 - $42

About The Position

The Employment Legal Assistant provides legal and operational support to the Employment team within the Legal Department. The role supports employment counsel in managing employment-related legal matters, including document preparation, legal research, compliance tracking, and coordination of employment processes across internal and external stakeholders. The position also assists with employment law research and regulatory monitoring, workplace investigations, legal correspondence and records management, compliance processing, court order administration, outside counsel and vendor invoice management, employment agreements and policy support, and immigration legal support.

Requirements

Bachelor’s degree required.
1 to 4 years of legal assistant or legal support experience.
Proficiency with legal document management systems, including iManage and SharePoint, and e-signature platforms such as DocuSign.
Familiarity with invoice processing tools such as Onit and Coupa.
Strong organizational skills and ability to manage multiple concurrent workflows.
Excellent written and verbal communication skills.
High attention to detail and ability to handle confidential information with discretion.
Ability to work independently and exercise sound judgment in prioritizing tasks.

Nice To Haves

Legal assistant or legal support experience preferably in employment law.

Responsibilities

Conduct preliminary research on employment law topics and monitor federal and state legislative and regulatory developments; circulate summaries to the Employment team.
Support internal workplace investigations by scheduling interviews, preparing outlines, organizing evidence, and maintaining confidential investigation files.
Receive, log, and route legal correspondence, including agency notices, demand letters, and employment filings.
Maintain personnel, payroll, and matter files across SharePoint and iManage; coordinate records requests and regulatory inquiries; and ensure proper version control and filing.
Process responses to unemployment insurance audits, EDD inquiries, and background check adjudication requests.
Review and distribute wage garnishment orders and court-directed withholding notices to Payroll, track compliance confirmations, and coordinate responses to garnishing creditors and courts.
Process and track invoices from outside employment counsel and legal service providers in Onit, SharePoint, and Coupa; liaise with Accounts Payable to resolve billing discrepancies and ensure timely payment.
Assist with drafting and rolling out employment policies, handbook updates, and compliance notices; maintain a tracking log of policy versions and distribution dates.
Assist attorneys and HR with visa petition preparation and supporting documentation; coordinate USCIS ACH Authorization Forms and maintain immigration case tracking logs and deadline calendars.