Legal Receptionist / Administrative Assistant

Bosun•White Plains, NY

4d•Onsite

About The Position

An established law firm in White Plains, New York, is seeking an experienced, professional, and highly organized Legal Receptionist / Administrative Assistant. This on-site role is the first point of contact for clients and visitors and supports the smooth operation of a busy professional office. The position provides reception, administrative, and clerical support in a fast-paced legal environment, with occasional travel to the firm's New Jersey office as needed.

Requirements

High school diploma or equivalent required.
Minimum of 3 years of experience in a receptionist, front desk, administrative support, or customer service role.
Proficiency in Microsoft 365, including Outlook, Word, Excel, and Teams.
Excellent verbal and written communication skills with a professional, customer-focused approach.
Strong organizational skills and the ability to manage multiple priorities efficiently.
Exceptional attention to detail, reliability, and follow-through.
Ability to maintain confidentiality when handling sensitive information.
Comfortable learning new office systems.

Responsibilities

Serve as the first point of contact for clients, visitors, and incoming calls, providing a welcoming and professional experience.
Answer and direct incoming phone calls, take accurate messages, and ensure timely communication.
Coordinate conference room reservations and prepare meeting spaces for attorneys, clients, and visitors.
Receive, sort, scan, and distribute incoming mail, and prepare outgoing correspondence and overnight packages.
Maintain organized physical and electronic files, including opening, updating, and closing legal matter files.
Provide administrative and clerical support to attorneys and paralegals, including copying, document preparation, and assembling binders.
Provide backup support for legal calendaring and scheduling responsibilities.
Monitor office supply inventory, maintain organized workspaces, and coordinate supply replenishment.
Handle sensitive client and firm information professionally and with strict confidentiality.
Assist with additional office administration duties and occasional travel to the firm's New Jersey office as needed.