Legal Receptionist / Administrative Assistant
About The Position
An established law firm in White Plains, New York, is seeking an experienced, professional, and highly organized Legal Receptionist / Administrative Assistant. This on-site position is suited to someone who enjoys serving as the first point of contact for clients and visitors while helping keep a busy professional office running smoothly. The successful candidate will communicate effectively, pay close attention to detail, and manage multiple administrative responsibilities in a fast-paced legal environment. The role includes occasional travel to the firm's New Jersey office as needed.
Requirements
- High school diploma or equivalent.
- At least 3 years of experience in a receptionist, front desk, administrative support, or customer service role.
- Proficiency in Microsoft 365, including Outlook, Word, Excel, and Teams.
- Excellent verbal and written communication skills and a professional, customer-focused approach.
- Strong organizational skills and ability to manage multiple priorities efficiently.
- Exceptional attention to detail, reliability, and follow-through.
- Ability to maintain confidentiality when handling sensitive information.
- Comfort learning new office systems.
Responsibilities
- Serve as the first point of contact for clients, visitors, and incoming calls, providing a welcoming and professional experience.
- Answer and direct incoming phone calls, take accurate messages, and ensure timely communication.
- Coordinate conference room reservations and prepare meeting spaces for attorneys, clients, and visitors.
- Receive, sort, scan, and distribute incoming mail; prepare outgoing correspondence and overnight packages.
- Maintain organized physical and electronic files, including opening, updating, and closing legal matter files.
- Provide administrative and clerical support to attorneys and paralegals, including copying, document preparation, and assembling binders.
- Provide backup support for legal calendaring and scheduling responsibilities.
- Monitor office supply inventory, maintain organized workspaces, and coordinate supply replenishment.
- Handle sensitive client and firm information professionally and with strict confidentiality.
- Assist with additional office administration duties and occasional travel to the firm's New Jersey office as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
