Legal Administrative Assistant

Faegre Drinker•Chicago, IL

7d•$32 - $39•Hybrid

About The Position

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Private Client practice group in our Chicago office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assignments in a timely and efficient manner. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

Requirements

Ability to problem-solve
Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
Ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment
Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
Willingness to be flexible with time and adjust to a changing work environment
Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation in a collaborative environment
Ability to use sound judgment and discretion in dealing with highly confidential information
Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
5+ years of legal administrative experience preferred, with a background in billing, case management and client-facing projects
Experience at Am Law 50/100 firms strongly preferred
Experience working in a fast-paced environment
Experience in trusts and estates/private client/probate preferred
Minimum of high school graduation or GED
Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)

Nice To Haves

paralegal certificate or business degree preferred
Notary Public, preferred

Responsibilities

Assist in the compilation of necessary data and information from clients relating to real property, personal property, and information necessary to prepare trust & estate planning documents
Prepare initial drafts and make edits as directed to any necessary probate documents
Assist in obtaining necessary Letters Testamentary or other documents to allow timekeepers to administer estates
Keep track of critical court and statutory imposed deadlines relating to estate administration and probate
Assist in the preparation and editing of any necessary documents
Create, maintain, and properly close client and matter files
Manage the conflict check process, prepare engagement agreements, and establish necessary financial information to allow for time entry and invoicing
Enter time on behalf of assignments, process vendor invoices, submit expense reimbursements and coordinate the client billing process
Schedule meetings, conference calls and travel arrangements
Other administrative tasks, as assigned