Litigation Legal Administrative Assistant (Defense Only)- 3702689

AMS Staffing•New Orleans, LA

11d•Onsite

About The Position

Two permanent, full-time onsite positions are available in New Orleans, Louisiana: one focused on defense medical malpractice and one focused on asbestos/toxic tort. Defense litigation experience is required. The role provides comprehensive legal and administrative support to attorneys and paralegals, including preparing legal documents, managing case files and calendars, assisting with trial preparation, and coordinating office and attorney administrative tasks. The position pays $70,000–$75,000 annually and includes a bonus and benefits.

Requirements

At least 3 years of legal secretarial experience.
Defense litigation experience.
Typing speed of at least 70 words per minute.
Excellent accuracy, grammar, spelling, and proofreading skills.
Thorough knowledge of legal formats.
Substantial experience with electronic and non-electronic filings in state and federal courts.
Ability to work well with others and communicate effectively with attorneys and staff.
Strong organizational skills and attention to detail.
Knowledge of Microsoft Office applications, particularly Word and Outlook.

Nice To Haves

Legal secretarial experience in defense litigation.
Knowledge of or familiarity with a document management system such as Filesite/iManage.
Knowledge of or familiarity with Adobe Acrobat for handling PDF files.
Familiarity with digital dictation.

Responsibilities

Provide comprehensive legal and administrative support to attorneys and paralegals.
Prepare, edit, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents.
File documents in state and federal courts using electronic and traditional methods.
Assist with trial preparation, including preparing exhibit binders, witness files, and related materials.
Maintain and organize case files according to firm protocols, including saving documents and emails in the document management system.
Manage attorney calendars and track case deadlines, hearings, depositions, mediations, meetings, and conference room reservations.
Arrange attorney travel and prepare itineraries.
Process attorney expense reports and check requests.
Receive, route, and process incoming and outgoing mail, invoices, deliveries, and fax and scan requests for assigned attorneys.
Communicate professionally with clients, opposing counsel, court personnel, vendors, and firm staff.
Enter and revise attorney time entries in accordance with firm guidelines.
Assist with balancing workloads across the office, including providing interim coverage for other legal assistants during absences.