Legal Administrative Assistant - Litigation- 3701713

AMS Staffing•Los Angeles, CA

12d•Hybrid

About The Position

An AmLaw 200 firm is hiring a Legal Administrative Assistant to provide legal secretarial and administrative support to assigned attorneys and teams in its Los Angeles office. The position reports to the Office Manager and assigned attorneys. It is a full-time, non-exempt, hybrid role requiring three days per week in the office and 37.5 hours per week. The annual base salary is $90,000 to $100,000, plus an annual discretionary performance-based bonus and benefits. The role supports litigation work and general administrative needs, including calendars and travel arrangements, document preparation and proofreading, time entry, billing, conflict checks, client and witness scheduling, document management, and electronic court filings when applicable. The assistant also communicates with clients and opposing counsel, responds to phone inquiries as required, and may perform billable work if qualified and requested.

Requirements

High school diploma or GED equivalent.
Three to five years of prior successful experience as an Administrative Assistant or Legal Secretary.
Effective verbal, non-verbal, and written communication skills.
Effective teamwork and collaboration capabilities.
Good prioritization and attention to detail.
Strong initiative as an individual and team member.
Ability to anticipate, diffuse, and effectively resolve disagreements.
Strong personal resilience.
Understanding of attorneys’ work and how to provide services in line with their needs and preferences.
Understanding of how the firm works and how to get things done.
Commitment to consistently meeting internal customers’ expectations and requirements.
High competence in Microsoft Office and other legal software as required.

Nice To Haves

Experience in the specific or a related practice area.
Proficiency with Microsoft Outlook, Word, and Excel, including use of styles and creation and formatting of complex documents.

Responsibilities

Provide general administrative assistance, including maintaining attorneys’ calendars and making travel arrangements.
Provide administrative and litigation assistance to the Team Lead and assigned teams.
Draft and proofread correspondence and legal documents, including pleadings and contracts.
Enter time entries.
Create letters, memos, and reports as required.
Prepare and distribute office correspondence.
Enter conflict information into the system to run conflict checks for new clients and open new matters.
Manage client billing by preparing, finalizing, and sending bills and resolving billing issues with the billing attorney.
Understand and address the needs of internal customers.
Complete and submit check request forms.
Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
Train on technology applications used across the firm as needed.
Manage, organize, and maintain documents in paper or electronic filing systems.
Electronically file motions with the appropriate court systems when applicable.
Provide documentation to clients and opposing counsel as required.
Manage incoming phone inquiries as required by some attorneys.
Perform billable work if qualified and requested on an as-needed basis.
Perform other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals, or Business Unit Leader.