Litigation Legal Administrative Assistant - Atlanta, GA

Baker Donelson•Atlanta, GA

8d•Onsite

About The Position

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is hiring a Litigation Legal Administrative Assistant for its Atlanta office. The official title upon hire is Legal Support Coordinator. The role provides administrative and litigation support to attorneys and paralegals in a professional law firm environment. The ideal candidate has at least three years of legal administrative experience, including at least one year of litigation experience, strong communication and organizational skills, and the ability to work independently and collaboratively in a fast-paced environment. The role requires proficiency in Microsoft Word, Outlook, and Excel, with Word identified as a high priority, and typing at least 65 words per minute with high accuracy. Physical presence in the office is an essential duty. The position is non-exempt.

Requirements

At least three years of experience providing administrative support in a professional law firm environment.
At least one year of litigation experience.
Proficiency in Microsoft Word, Outlook, and Excel, with Word a high priority.
Ability to type at least 65 words per minute with high accuracy.
Exceptional communication and organizational skills.
Ability to work effectively independently and as part of a team.
Detail-oriented, self-starter with excellent problem-solving skills and ability to work in a fast-paced environment.
Demonstrated strategic thinking and initiative in handling assignments and projects.
Ability to comply with the firm's information privacy and security requirements, including its acceptable use policy.

Nice To Haves

A bachelor's degree.
Experience with BigHand.

Responsibilities

Maintain calendars with litigation dates and deadlines.
Prioritize and execute tasks quickly and accurately.
Draft, review, and format legal documents—including pleadings, discovery requests and responses, motions, and correspondence—under attorney supervision; draft and proofread as needed.
Prepare shell documents for attorneys relating to discovery, orders, motions, trials, and other proceedings.
E-file documents with applicable courts, coordinate filing confirmations, and securely scan, index, and store documents.
Proofread a high volume of materials.
Update and maintain physical and electronic files.
Enter time, review client bills, conduct client conflict checks, handle new business intake, and transcribe dictation.
Review vendor invoices and process them for payment.
Assist attorneys and paralegals with preparation for hearings, mediations, arbitrations, and trials.
Perform other duties as requested by the Office Administrator.