Litigation Legal Administrative Assistant - Atlanta, GA

Baker Donelson•Atlanta, GA

7d•Onsite

About The Position

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is hiring a Litigation Legal Administrative Assistant for its Atlanta office. The role provides administrative and litigation support to attorneys and paralegals, including preparing and proofreading legal documents, managing litigation calendars and files, coordinating court filings, and assisting with proceedings. The external posting title may differ from the official title; upon hire, the official title is Legal Support Coordinator. Physical presence in the office is an essential duty. The position operates in a normal office environment and may occasionally require more than 40 hours per week or irregular hours. Employees must comply with the firm’s information privacy and security requirements and acceptable use policy.

Requirements

At least three years of experience providing administrative support in a professional law firm environment.
At least one year of litigation experience.
Exceptional communication and organizational skills.
Proficiency in Microsoft Word, Outlook, and Excel; Word proficiency is a high priority.
Ability to type at least 65 words per minute with high accuracy.
Detail-oriented, self-starting, and able to solve problems effectively.
Ability to work effectively independently and as part of a team in a fast-paced environment.
Demonstrated strategic thinking and initiative in handling assignments and projects.
Ability to perform the essential duties in person at the office.
Ability to occasionally handle high mental effort and strain when producing a high volume of information, and to work more than 40 hours per week or irregular hours when required.

Nice To Haves

A bachelor’s degree.
Experience with BigHand.

Responsibilities

Maintain calendars with litigation dates and deadlines.
Prioritize and execute tasks quickly and accurately.
Draft, review, format, and proofread legal documents, including pleadings, discovery requests and responses, motions, and correspondence, under attorney supervision.
Prepare shell documents for attorneys related to discovery, orders, motions, trials, and other proceedings.
E-file documents with applicable courts, coordinate filing confirmations, and securely scan, index, and store documents.
Perform high-volume proofreading.
Update and maintain physical and electronic files.
Enter time, review client bills, conduct client conflict checks, and support new business intake.
Transcribe dictation.
Review vendor invoices and process them for payment.
Assist attorneys and paralegals with preparation for hearings, mediations, arbitrations, and trials.
Perform other duties as requested by the Office Administrator.
Comply with the firm’s information privacy and security requirements, including its acceptable use policy.