Administrative Assistant – Title / First Legal
About The Position
Diaz Anselmo & Associates is seeking an Administrative Assistant for its Title/First Legal team. The role manages mortgage documentation and title processes, working with clients and internal colleagues to support accurate, compliant, and timely operations. Responsibilities include coordinating mortgage assignments and document recording, tracking title timelines, maintaining data in case management systems and client portals, supporting legal filings and document retrieval, and managing departmental inboxes. This is a full-time, onsite office-based position, Monday through Friday. The workplace is described as collaborative and supportive, with an emphasis on professional excellence and regulatory compliance.
Requirements
- 2 to 4 years of experience as a Legal Assistant or Paralegal.
- Proficiency in the Microsoft Office Suite.
- Meticulous attention to detail, exceptional multitasking capabilities, and a demonstrated ability to meet strict deadlines in a high-volume environment.
- High school diploma required.
Nice To Haves
- Experience in foreclosure, creditor rights, or real estate litigation.
- Familiarity with legal case management platforms such as Perfect Practice, ICE, Tempo, or ADR.
- A college degree or Associate's degree.
Responsibilities
- Oversee the full lifecycle of Assignments of Mortgage (AOM), from initial receipt through final county recording.
- File and track Lis Pendens, title order instruments, and related real estate paperwork.
- Coordinate formal approvals for legal descriptions and ensure submissions to county and state authorities are accurate.
- Monitor production schedules, proactively resolve aging files, and order title gap searches.
- Maintain accurate, up-to-date data in Perfect Practice and client portals such as ICE, Tempo, and ADR.
- Assist with filing complaint and summons packages under tight deadlines.
- Help Title Examiners and Legal Assistants retrieve documents.
- Monitor and manage shared departmental inboxes, providing prompt, professional responses.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
