Administrative Assistant – Title / First Legal

Diaz Anselmo & Assoc. PA • Naperville, IL

13d • $18 - $20 • Onsite

About The Position

Diaz Anselmo & Associates is seeking an Administrative Assistant for its Title/First Legal team. The role manages mortgage documentation and title processes, coordinating with clients and internal colleagues to support accurate, compliant, and timely operations. The position is full-time, Monday through Friday, and office-based onsite.

Requirements

• 2 to 4 years of experience as a Legal Assistant or Paralegal.
• Proficiency in the Microsoft Office Suite.
• Meticulous attention to detail, strong multitasking capabilities, and the ability to meet strict deadlines in a high-volume environment.
• High school diploma.

Nice To Haves

• Background in foreclosure, creditor rights, or real estate litigation.
• Familiarity with legal case management platforms such as Perfect Practice, ICE, Tempo, or ADR.
• A college degree or Associate's degree.

Responsibilities

• Oversee Assignments of Mortgage (AOM) from initial receipt through final county recording.
• File and track Lis Pendens, title order instruments, and related real estate paperwork.
• Coordinate formal approvals of legal descriptions and ensure accurate submissions to county and state authorities.
• Monitor title production schedules, resolve aging files proactively, and order title gap searches.
• Maintain accurate, up-to-date data in Perfect Practice and client portals such as ICE, Tempo, and ADR.
• Assist with filing complaint and summons packages under tight deadlines.
• Help Title Examiners and Legal Assistants retrieve documents.
• Monitor shared departmental inboxes and provide prompt, professional responses.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED