Transactional Legal Administrative Assistant - Chattanooga, TN

Baker Donelson•Chattanooga, TN

6d•Onsite

About The Position

The Legal Support Coordinator performs administrative and legal support duties for assigned attorneys under general supervision and in accordance with firm policies and procedures. The role maintains positive contact with clients, attorneys, government agencies, and staff while protecting the confidentiality of client matters. Work includes document preparation, calendar management, transactional and regulatory support, billing assistance, file management, and coordination of client- and matter-related activities. The position requires physical presence in the office and is performed in a normal office environment with little exposure to excessive noise, dust, or extreme temperatures. The role requires strong organizational, administrative, time-management, communication, proofreading, and interpersonal skills, along with the ability to manage competing priorities and deadlines, handle confidential information discreetly, and work independently and collaboratively. Proficiency with Microsoft Office Suite and legal technology applications is required. A college degree is preferred but not required. Three to five years of legal support, legal secretary, administrative assistant, or related experience is preferred. Experience supporting transactional, regulatory, financial services, healthcare, government relations, or corporate practice areas, and familiarity with document management systems, billing software, Adobe Acrobat, and electronic signature platforms, are also preferred. Employees must comply with BDBCB's information privacy and security requirements, including its acceptable use policy.

Requirements

Strong organizational, administrative, and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and proofreading abilities.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Ability to handle confidential information with professionalism and discretion.
Strong interpersonal skills and customer service orientation.
Proficiency in Microsoft Office Suite and legal technology applications.
Ability to work independently and collaboratively with attorneys, clients, and staff.
Compliance with BDBCB information privacy and security requirements, including its acceptable use policy.

Nice To Haves

College degree; it is preferred but not required.
Three to five years of legal support, legal secretary, administrative assistant, or related experience.
Experience supporting transactional, regulatory, financial services, healthcare, government relations, or corporate practice areas.
Experience with document management systems, billing software, Adobe Acrobat, and electronic signature platforms.

Responsibilities

Prepare, revise, proofread, and format correspondence, agreements, contracts, memoranda, reports, and other legal documents.
Manage attorney calendars and schedule meetings, conference calls, travel arrangements, and client appointments.
Monitor attorney email inboxes and assist with follow-up on client- and matter-related requests.
Open new matters, process conflict checks, and maintain electronic and physical client files.
Coordinate document execution, signature collection, and transactional documentation.
Assist with regulatory, governmental, and administrative filings and correspondence.
Organize due diligence materials, closing documents, and matter-related records for transactional matters.
Prepare expense reimbursements, process invoices, and assist with billing and time-entry activities.
Maintain document management systems and ensure accurate filing of matter-related information.
Communicate with clients, government agencies, consultants, vendors, and outside counsel regarding administrative and matter-related issues.
Create and maintain templates, reports, spreadsheets, and presentation materials.
Perform other duties as assigned by the Office Administrator.
Maintain physical presence in the office.