Transactional Legal Administrative Assistant - Chattanooga, TN

Baker Donelson•Chattanooga, TN

5d•Onsite

About The Position

Under general supervision and in accordance with firm policies and procedures, the Legal Support Coordinator performs administrative and legal support duties for assigned attorneys. The role maintains positive contact with clients, attorneys, government agencies, and staff while protecting the confidentiality of client matters. Work includes preparing documents, managing calendars, supporting transactions and regulatory matters, assisting with billing, maintaining files, and coordinating client- and matter-related activities. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Physical presence in the office is an essential function of the position. The position works in a normal office environment with little exposure to excessive noise, dust, extreme temperatures, or similar conditions. Employees must comply with BDBCB's information privacy and security requirements, including its acceptable use policy.

Requirements

Strong organizational, administrative, and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and proofreading abilities.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Ability to handle confidential information professionally and discreetly.
Strong interpersonal skills and customer service orientation.
Proficiency in Microsoft Office Suite and legal technology applications.
Ability to work independently and collaboratively with attorneys, clients, and staff.

Nice To Haves

College degree preferred but not required.
Three to five years of legal support, legal secretary, administrative assistant, or related experience preferred.
Experience supporting transactional, regulatory, financial services, healthcare, government relations, or corporate practice areas preferred.
Experience with document management systems, billing software, Adobe Acrobat, and electronic signature platforms preferred.

Responsibilities

Prepare, revise, proofread, and format correspondence, agreements, contracts, memoranda, reports, and other legal documents.
Manage attorney calendars; schedule meetings, conference calls, travel arrangements, and client appointments.
Monitor attorney email inboxes and assist with follow-up on client- and matter-related requests.
Open new matters, process conflict checks, and maintain electronic and physical client files.
Coordinate document execution, signature collection, and transactional documentation.
Assist with regulatory, governmental, and administrative filings and correspondence.
Organize due diligence materials, closing documents, and matter-related records for transactional matters.
Prepare expense reimbursements, process invoices, and assist with billing and time-entry activities.
Maintain document management systems and ensure accurate filing of matter-related information.
Communicate with clients, government agencies, consultants, vendors, and outside counsel about administrative and matter-related issues.
Create and maintain templates, reports, spreadsheets, and presentation materials.
Perform other duties as assigned by the Office Administrator.
Comply with BDBCB's information privacy and security requirements, including its acceptable use policy.