Transactional Legal Assistant

Bell Nunnally•Dallas, TX

3d•Hybrid

About The Position

Bell Nunnally, a business law firm located in the Arts District of downtown Dallas, is seeking an experienced transactional legal assistant. The role supports assigned attorneys with the preparation, drafting, and management of complex legal and corporate documents involving corporate M&A, real estate, tax, and financial transactions. Work includes supporting mergers and acquisitions, closings, and corporate transactions; preparing signature packets; coordinating Secretary of State and UCC filings; and handling entity formations, dissolutions, and corporate maintenance. The assistant organizes and maintains electronic corporate files, manages priorities, keeps transactions moving, and serves as a resource for attorneys and other legal assistants. The position reports to the firm's HR manager. It is non-exempt, with a 40-hour workweek, and requires in-office presence with the option to work remotely one day per week. The regular schedule is Monday through Friday, 9 a.m. to 6 p.m., including a one-hour unpaid lunch break, with some flexibility.

Requirements

Working knowledge of corporate filings, entity management, Texas Secretary of State filings, and UCC filings.
Experience with iManage, Microsoft Office, Adobe Acrobat, and DocuSign.
Excellent spelling and proofreading skills and experience working with a document management system.
Strong organizational skills and ability to manage multiple deadlines.
Regular and consistent attendance and ability to work a regular eight-hour schedule Monday through Friday, plus a one-hour unpaid lunch break.
Ability to work overtime occasionally as needed to meet workload demands.

Nice To Haves

Three to five years of prior work experience in Corporate, M&A, Finance, or Commercial Transactions.
Familiarity with redlining tools such as Litera Compare and Adobe Acrobat Pro PDF manipulation tools.

Responsibilities

Maintain organized electronic matter files, closing binders, and document repositories.
Track closing checklists, regulatory filing timelines, transaction status across multiple concurrent matters, and critical deadlines for active transactions.
Manage attorney calendars and coordinate meetings.
Manage the business intake process, run conflict searches, draft engagement letters, and open new matters.
Process, organize, and track assigned attorneys' expense reports, reimbursements, and check requests.
Enter attorney billable and nonbillable time regularly and assist with client billing matters.
Assist with preparation, drafting, and management of legal and corporate documents for transactions, including M&A, real estate, tax, and financial matters.
Assist with mergers and acquisitions, closings, corporate transactions, signature packets, Secretary of State and UCC filings, entity formations, dissolutions, and corporate maintenance.