Ivf Coordinator Jobs

About The Position

Requirements

• Graduate of an accredited Registered Nursing (RN) program or Licensed Practical Nurse (LPN) program.
• Minimum of three years of reproductive endocrinology/fertility clinical experience preferred.
• Previous IVF Coordinator experience strongly preferred.
• Previous experience training, mentoring, or educating clinical staff preferred.
• Experience with electronic medical records (EMR/eIVF) preferred.

Nice To Haves

• Equivalent clinical experience in reproductive medicine may be considered based on organizational needs.

Responsibilities

• Develop, coordinate, and implement onboarding and orientation programs for new clinical employees.
• Create standardized competency-based training plans for PCC’s, IVF Coordinators and other clinical staff.
• Evaluate clinical competencies through observation, skills validation, and documentation.
• Develop educational materials, competency checklists, workflow guides, and clinical reference resources.
• Coordinate ongoing continuing education and annual competency assessments.
• Provide coaching, mentoring, and performance feedback to clinical staff.
• Collaborate with clinical leadership to identify educational needs and implement improvement plans.
• Assist with cross-training initiatives to improve staffing flexibility and operational stability.
• Ensure staff education aligns with evidence-based practice, physician preferences, accreditation standards, and organizational policies.
• Participate in clinical workflow improvement projects and implementation of new technology and clinical processes.
• Support and lead new technology tools to ensure staff are fully trained on clinical workflows.
• Serve as a clinical resource and subject matter expert for physicians and staff.
• Promote a collaborative, patient-centered culture focused on teamwork and accountability.
• Support employee engagement, retention, and professional development.
• Assist leadership with clinical process improvement and standardization initiatives.
• Participate in committee meetings, policy development, and special projects.
• Develop, maintain and communicate clinical staffing schedules in collaboration with the Director of Nursing.
• Serve as primary point of contact for staff call-outs; coordinate coverage and adjust schedules as needed to ensure safe, continuous patient care.
• Act as the on-site clinical lead, providing day-to-day guidance and support to clinical staff while escalating issues to the Director of Nursing as appropriate.
• Coordinate all aspects of the patient's IVF treatment cycle from initial consultation through pregnancy testing and follow-up.
• Educate patients regarding fertility treatment plans, medications, procedures, timelines, and expectations.
• Serve as the primary point of contact for assigned patients, providing timely communication and compassionate support.
• Coordinate physician orders, laboratory testing, imaging, medication instructions, and treatment scheduling.
• Monitor patient progress and communicate treatment changes under physician direction.
• Collaborate with physicians, embryology, andrology, business office, surgery center, and satellite locations to ensure seamless patient care.
• Document all patient interactions accurately within the electronic medical record.
• Ensure compliance with practice protocols, regulatory standards, and patient confidentiality.
• Assist with prior authorizations, medication coordination, and specialty pharmacy communication as needed.
• Participate in quality improvement initiatives designed to improve patient satisfaction and clinical outcomes.

Benefits

• Comprehensive Health Coverage : Medical, dental, and vision plans for our full-time employees
• Complimentary basic life insurance
• Employee Assistance Program
• Long-term disability insurance
• FREE employee only healthcare coverage option is available
• Comprehensive fertility benefits
• Adoption assistance
• Surrogacy support
• Generous maternity, paternity, and partner leave
• 18 days of PTO annually
• 11 paid holidays, including one floating holiday
• 401(k) plan, featuring a competitive company match
• Full vesting after just 2 years
• Lifestyle Spending Account
• Health Savings Account (HSA) with regular employer contributions
• Employee Referral Program
• Continuing education reimbursement
• Dedicated time off for professional development
• Premium Calm Health app subscription
• Access to emotional well-being and work-life resources through EAP with SupportLinc
• Accident, Critical Illness, Hospital Indemnity, and Pet Insurance coverage options