IVF Nurse Coordinator

CCRM Fertility • Menlo Park, CA

8d • Hybrid

About The Position

The IVF Nurse Coordinator (RN) provides individualized nursing care and coordination for fertility patients throughout the IVF journey. The role includes treatment coordination, medication management, patient advocacy, assessment, education, counseling, and monitoring outcomes. The coordinator collaborates with physicians and the medical team, consults with patients about treatment protocols, medications, and testing, and works both independently and as part of a team. The position reports to the IVF Nurse Supervisor.

The role is full-time, Monday through Friday, 40 hours per week, with rotation on weekends and holidays. Hybrid work may be available based on performance after the orientation period. Remote work may be possible for candidates with more than five years of direct IVF Nurse Coordinator experience who are located outside California. The job operates in a professional office and clinical setting and uses standard office equipment.

Requirements

• Bachelor’s degree or higher in Nursing from an accredited school of nursing.
• Current State Registered Nurse (RN) license without limitations.
• Active BCLS certification.
• Ability to meet the physical and visual demands of the role, with or without reasonable accommodation.

Nice To Haves

• Two or more years of RN experience.
• Two or more years of experience in women’s health, fertility, or OB/GYN.
• For potential remote work: more than five years of direct IVF Nurse Coordinator experience and residence outside California.

Responsibilities

• Assess patients’ medical histories, reproductive health, and underlying conditions that may affect fertility, and enter appropriate data in the EMR.
• Collaborate with physicians to determine suitable treatment plans for individual patients.
• Educate patients about IVF procedures and related services, medications, potential side effects, and lifestyle factors that may affect treatment success.
• Provide emotional support and counseling to patients throughout their CCRM journey.
• Guide patients in self-administering medications and monitoring progress; adjust medication dosages based on patient responses and communicate concerns to the medical team.
• Coordinate and schedule surgery and ART appointments, diagnostic tests, and procedures; ensure consents are signed and patients follow treatment timelines.
• Monitor established pregnancies through the first 8–12 weeks using ultrasonography and lab tests, and document in the EMR.
• Serve as a liaison between patients and the medical team by relaying information, test results, and treatment instructions and responding promptly to questions or concerns.
• Advocate for patients, consider their needs and preferences, and help them make informed care decisions.
• Maintain accurate, up-to-date EMR records, including medication administration, test results, progress notes, and physician orders.
• Explain results, discuss potential reasons for treatment failure, and explore alternative treatment options or modifications to treatment plans.
• Perform intrauterine inseminations as directed.
• Verify that communicable disease testing is complete, accurate, and appropriate.
• Perform other duties as assigned.

Benefits

• Generous paid time off and paid holidays.
• Medical, dental, and vision insurance, with health benefits eligibility beginning the first day of the month following the start date.
• 401(k) plan with company match, beginning the first day of the month following two months of service.
• Basic and supplemental life insurance.
• Employee Assistance Program (EAP).
• Short-term disability.
• Flexible spending options, including dependent care and commuter benefits.
• Health Savings Account.
• CCRM-paid family medical leave, eligible after one year.
• Supplemental options including critical illness, hospital indemnity, and accident coverage.
• Professional development, job training, and cross-training opportunities.
• Bonus potential.
• Potential for overtime pay at time and a half.
• Holiday differential pay at time and a half.
• Potential flexible work arrangements, including hybrid or remote work subject to stated conditions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level