Executive Assistant Jobs

About The Position

Requirements

• Minimum of 3 years of experience supporting senior stakeholders, or 5 years in a comparable administrative role.
• Prior experience in a law, accounting, audit, or other regulatory setting is strongly preferred.
• Experience operating in a fast-paced, deadline-driven environment with competing priorities
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism
• Strong organizational skills and attention to detail, with the ability to manage multiple workstreams simultaneously
• Proactive mindset with the ability to anticipate needs and solve problems with limited direction
• Strong judgment and decision-making skills, a trusted thought partner for supported stakeholders
• Clear and effective communication skills, both written and verbal
• High level of professionalism and reliability
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, OneNote) and comfort learning new tools
• Ability to build strong relationships and work effectively across teams and functions

Responsibilities

• Managing complex, high-volume calendars with a focus on prioritization, conflict resolution, and forward planning
• Coordinating logistics for internal and external meetings, including regulatory and governance forums, across multiple time zones
• Preparing meeting materials and ensuring stakeholders are set up with the appropriate context and information
• Supporting due diligence processes for client interactions, including coordinating inputs, tracking requests, and maintaining accurate records
• Managing a high volume of communication with discretion, exercising judgment in handling sensitive and confidential information
• Coordinating domestic and international travel, where applicable, and resolving issues as they arise
• Supporting expense tracking and submission to ensure timely and accurate reporting
• Preparing and formatting materials (Word, Excel, PowerPoint, OneNote) for internal and external use
• Partnering with stakeholders, peers, and cross-functional groups to support team operations and ensure alignment
• Tracking action items and supporting follow-through on key team priorities
• Providing cross-coverage and backup support for other assistants
• Supporting ad hoc projects and broader team initiatives as needed

Benefits

• retirement plan
• health and wellbeing
• dental
• vision
• pharmacy coverage
• health savings account
• flexible spending accounts
• commuter program
• employee assistance program
• life and disability insurance
• adoption assistance
• back-up childcare
• tuition/CFA reimbursement
• paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)