Executive Assistant

Hazelden Betty Ford Foundation•Center City, MN

12d

About The Position

The Executive Assistant is a trusted, highly organized administrative partner who provides professional administrative and operational support to a minimum of two C-suite executives, their leadership team, and assigned executive Board committee activities. The role enables executive effectiveness and sound governance by managing complex calendars and logistics; coordinating Board committees and leadership meetings; preparing accurate, polished, and confidential materials; maintaining governance records and organized systems; and tracking decisions, commitments, and follow-through. The position requires sound judgment, discretion, confidentiality, attention to detail, professionalism, and the ability to anticipate needs, manage competing priorities, and provide collaborative, mission-aligned support in a dynamic executive environment. The ideal candidate must be commutable to the Foundation’s Minnesota locations.

Requirements

Associate degree in business administration, healthcare administration, communications, or a related field, or an equivalent combination of education and related experience.
At least 4 years of directly related administrative support experience, preferably supporting executives, C-suite leaders, or comparable senior leaders in a complex organization.
Proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint/OneDrive, and ability to prepare polished and accurate materials.
Strong written and verbal communication skills, attention to detail, and ability to represent multiple executives and their departments professionally.
Demonstrated experience preparing presentations, reports, agendas, meeting materials, and other department communications.
Demonstrated ability to manage complex scheduling, multiple executive priorities, deadlines, and frequent change with accuracy, responsiveness, and professionalism.
Must satisfactorily pass a state/license-specific background check (PLY, CC, MG, CHAS, HS, FL, NY).
Must be commutable to the Foundation’s Minnesota locations.

Nice To Haves

Experience supporting a governing board, Board committees, or executive leadership committees.
Bachelor’s degree in business, healthcare administration, communications, or a related field.
Experience supporting C-suite executives in a healthcare, nonprofit, behavioral health, legal, finance, compliance, human resources, or other mission-driven or highly regulated environment.
Experience coordinating executive meetings, department projects, or events.

Responsibilities

Provide administrative and operational support to assigned C-suite executives and their leadership teams.
Coordinate assigned executive Board committee activities and leadership meetings.
Manage complex calendars, scheduling, logistics, executive priorities, and deadlines.
Prepare accurate, polished, and confidential presentations, reports, agendas, meeting materials, and department communications.
Maintain governance records and organized systems, and track decisions, commitments, and follow-through.
Provide project, meeting, and executive support as directed by assigned C-suite executives.
Build effective working relationships with executive assistants, administrative professionals, leaders, and department partners to provide coordinated and consistent administrative support.
Maintain awareness of Foundation programs, services, values, expectations, and recovery-oriented mission to support respectful, informed communication with stakeholders.
Apply organizational records management, privacy, security, and confidentiality policies and procedures in daily work.
Use technology and productivity tools, including approved AI tools when applicable, responsibly to protect confidentiality and data security.