Executive Assistant Jobs

About The Position

Requirements

• At least 3 years of experience as an Executive Assistant, Administrative Assistant, or Office Manager in a fast-paced professional services work environment.
• Exceptional writing, editing, and proofreading skills.
• Excellent organization and time-management skills.
• Excellent computer skills, including Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word).

Nice To Haves

• Bachelor’s degree preferred.
• Experience in accounting, financial services, or a law firm is highly desirable.

Responsibilities

• Schedule court appearances, depositions, arbitrations, mediations, client meetings, and conference calls.
• Manage a partner’s email and calendar, arrange business itineraries and travel, process travel reimbursements, and track due dates.
• Maintain paper and electronic legal files; organize, file, and digitize documents in a designated order.
• Update case information and scan and organize legal files.
• Manage document deliveries and track final executed documentation.
• Collaborate with Administrative Support Coordinators, Paralegals, and other support team members where applicable.
• Order supplies and snacks, restock, maintain the kitchen, coordinate weekly office lunches, and handle mailing and shipping.
• Ensure the office is maintained in excellent condition, including conference rooms, occupied and unoccupied offices, break rooms, and other common areas.
• Coordinate firm-related event processes, including venue research, cost assessment, and reservations.

Benefits

• Comprehensive medical, dental, and vision insurance.
• Retirement savings, including a profit-sharing plan and 401(k) match.
• Life and disability insurance.
• Certification incentives.
• Education assistance and paid continuing education.
• Referral program.
• Parental leave.
• Overtime pay.
• Annual ski or camping trip.
• Black-tie holiday party.
• Quarterly departmental mixers, with a travel stipend.