Executive Assistant

Gursey•Irvine, CA

11d•$75,000 - $85,000•Onsite

About The Position

Gursey | Schneider LLP is seeking an Executive Assistant for its Family Litigation Department in Irvine. The firm is a Top 100 Firm and a 12-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success and more than 250 accounting professionals. The Executive Assistant serves as the office lead in the Irvine office and provides administrative support to Partners and Professional Staff. The role also includes office management duties, such as maintaining shared spaces, coordinating supplies and lunches, and arranging firm-related events.

Requirements

At least 3 years of experience as an Executive Assistant, Administrative Assistant, or Office Manager in a fast-paced professional services work environment.
Exceptional writing, editing, and proofreading skills.
Excellent organization and time-management skills.
Excellent computer skills, including Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word).

Nice To Haves

Bachelor’s degree preferred.
Experience in accounting, financial services, or a law firm is highly desirable.

Responsibilities

Schedule court appearances, depositions, arbitrations, mediations, client meetings, and conference calls.
Manage a partner’s email and calendar, arrange business itineraries and travel, process travel reimbursements, and track due dates.
Maintain paper and electronic legal files; organize, file, and digitize documents in a designated order.
Update case information and scan and organize legal files.
Manage document deliveries and track final executed documentation.
Collaborate with Administrative Support Coordinators, Paralegals, and other support team members where applicable.
Order supplies and snacks, restock, maintain the kitchen, coordinate weekly office lunches, and handle mailing and shipping.
Ensure the office is maintained in excellent condition, including conference rooms, occupied and unoccupied offices, break rooms, and other common areas.
Coordinate firm-related event processes, including venue research, cost assessment, and reservations.