Executive Assistant

Tanner Pacific Inc. • Redwood City, CA

11d • $30 - $35

About The Position

The Executive Assistant provides high-level administrative and operational support to the Principal-in-Charge. The role handles clerical and administrative work, including preparing and proofreading correspondence, reports, presentations, and other documents; coordinating complex calendars and meetings; managing communications on behalf of the Principal; and assisting with special projects. The Executive Assistant also handles sensitive or confidential information with discretion and performs other duties as assigned by the Principal.

Requirements

• BA or AA degree, or college coursework in Business Administration or a related field.
• Three to five years of related executive-level administrative work experience may substitute for an AA degree.
• Advanced skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational skills and the ability to manage multiple tasks and complex administrative work.
• Attention to detail, ability to set priorities, and ability to make sound decisions while working under pressure.
• Strong interpersonal skills and effective verbal and written communication.
• Ability to work independently with minimal supervision.

Responsibilities

• Draft and proofread letters, memos, correspondence, reports, presentations, and other documents as needed.
• Coordinate complex calendars and schedules, and attend meetings on behalf of the Principal, including taking notes and transcribing detailed minutes.
• Prioritize conflicting demands, including moving and rescheduling meetings as needed.
• Serve as the primary point of contact for communications on behalf of the Principal.
• Maintain sensitive or confidential information with discretion.
• Assist in planning and organizing special projects.
• Perform other duties and responsibilities as assigned by the Principal.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree