Executive Assistant (Confidential Administrative Support II), UPDATED

California State University•Sonoma, CA

11d•$4,687 - $7,383

About The Position

Reporting to and under the general direction of the Chief Financial & Administrative Strategy Officer (CFASO), the Executive Assistant provides high-level administrative office management and project coordination. The role independently coordinates activities and oversees a broad range of work on behalf of the CFASO, division, and university, including providing work-coordination direction to administrative and student personnel; interpreting and applying complex operating policies and procedures; conducting research and in-depth analytical studies and investigations; preparing reports with recommended courses of action; and recommending policy or procedural changes. The position handles highly confidential and sensitive matters and supports a positive, collaborative work environment. On behalf of the CFASO, the incumbent assists with matters related to RTP, staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, and other faculty, staff, and management issues. The role also routinely assists in preparing and handling confidential materials concerning management strategies and positions related to collective bargaining units and bargaining. The position is designated confidential under the Higher Education Employer-Employee Relations Act (HEERA).

Requirements

Bachelor’s degree and at least three years of progressively responsible administrative experience, or an equivalent combination of education and experience demonstrating the ability to perform the essential functions.
Strong technical skills, including intermediate proficiency with computers and Microsoft Office products.
Database management skills.
Ability to maintain confidentiality and exercise sound judgment, as highlighted in the requested cover letter.

Nice To Haves

Prior experience supporting an executive-level position.
Office management experience.
Master’s degree.
Experience in the public sector and/or higher education.
Knowledge of Google Suite and PeopleSoft and reporting tools (Query), or the ability to quickly gain this knowledge.

Responsibilities

Independently coordinate activities and oversee a broad range of work on behalf of the CFASO, division, and university.
Provide work-coordination direction to other administrative and student personnel.
Interpret and apply complex operating policies and procedures.
Conduct research and prepare reports with recommended courses of action.
Perform in-depth analytical studies and investigations with broad impact.
Recommend changes to policies or procedures.
Handle highly confidential and sensitive problems and materials.
Support a positive, collaborative work environment.
Assist the CFASO in coordinating matters pertaining to RTP, staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, and other faculty, staff, and management issues.
Assist in preparing and handling confidential materials concerning management strategies and positions related to collective bargaining units and bargaining.
Provide high-level administrative office management and project coordination.