Administrative Secretary II, Bilingual (Confidential)

Bakersfield City School District • Bakersfield, CA

1d • Onsite

About The Position

Bakersfield City School District seeks an Administrative Secretary II, Bilingual (Confidential) to provide professional secretarial and administrative services that contribute to the effectiveness of the assigned department. The position performs responsible secretarial, clerical, reporting, and bookkeeping work, using initiative and independent judgment within established policies and procedures. It reports to an Administrator as assigned.

The role is based at the Education Center. Applicants must pass the required clerical and Spanish literacy tests, or provide an accepted Bakersfield College Tier II Bilingual Certificate in lieu of the district Spanish literacy test. A typing certificate showing 40 net words per minute on a five-minute timed test is also required. Appointment is subject to fingerprint clearance and completion of mandated reporter training.

Requirements

• Knowledge of office practices and procedures; knowledge of district policies, procedures, and operations is preferred.
• Experience in stenographic and clerical work.
• Ability to take and transcribe shorthand proficiently is desirable.
• Ability to learn and effectively use computer terminals, word-processing equipment, and systems.
• Ability to make accurate computations, prepare statistical documentation, and operate office machines.
• Ability to organize, write, and prepare professional-quality reports, letters, surveys, and legal documents.
• Ability to use independent judgment and maintain quality control of department output.
• Ability to work harmoniously with others and to supervise and evaluate the work of others.
• Must pass required tests: a clerical test and a Spanish literacy test, unless an accepted Bakersfield College Tier II Bilingual Certificate is provided in lieu of the district Spanish literacy test. The clerical test must have been passed within three years of the application deadline.
• Submit a valid typing certificate for 40 net words per minute on a five-minute timed test; online certificates are not accepted.
• Submit an online application, resume, two letters of recommendation dated within one year, and copies of required certificates, transcripts, or diplomas by the stated deadline.
• Obtain fingerprint clearance from the FBI and California Department of Justice as a condition of appointment.
• Provide verification of Child Abuse Mandated Reporter training, or obtain it within six weeks of hire and annually thereafter.
• Some positions may require proof of privately owned automobile insurance and a valid California driver's license.

Nice To Haves

• Knowledge of district policies, procedures, and operations.
• Ability to take and transcribe shorthand proficiently.

Responsibilities

• Perform responsible secretarial duties, including taking and transcribing dictation when needed, composing correspondence from notes or oral instructions, and preparing letters, requisitions, surveys, resolutions, board materials, and legal documents.
• Operate office machines, computer terminals, and word-processing equipment.
• Answer inquiries using initiative and independent judgment within established policies and procedures.
• Answer telephones, arrange appointments, and establish and maintain files.
• Supervise, check, and prepare special and periodic reports involving the compilation of materials and data.
• Compile and prepare assigned materials.
• Assist in developing and maintaining office budgets and accounting procedures, and perform associated bookkeeping tasks.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed