Administrative Secretary II

Bakersfield City School District•Bakersfield, CA

19h•Onsite

About The Position

The Administrative Secretary II provides professional secretarial and administrative services that contribute to the effectiveness of a department and the services it renders. The role performs responsible secretarial work, coordinates departmental clerical activities, supports communications and events, responds to inquiries, and assists with office budget and accounting procedures. The position reports to an Administrator as assigned. The role requires knowledge of office practices and procedures, strong clerical and secretarial skills, proficiency with typing and office technology, and the ability to organize work, exercise independent judgment, maintain quality, and work harmoniously with others. Applicants must pass required tests and provide a valid 40 net words-per-minute typing certificate. A clerical test must have been passed within the three years before the application deadline; it will be offered upon selection if needed. The position is with Bakersfield City School District, which describes its commitment to safe, welcoming, and inclusive learning environments, equity, access, excellence, ethical decision-making, professionalism, accountability, and integrity. The stated pay range is $23.48 to $38.30 per hour. New employees and employees entering the classification through reclassification serve a probationary period of up to six months of duty time, excluding leaves or other absences.

Requirements

Knowledge of office practices and procedures; knowledge of district policies, procedures, and operations is preferred.
Experience in clerical and/or secretarial work.
Proficiency as a typist; a valid 5-minute typing certificate showing 40 net words per minute, earned within three years of the application deadline, is required. Online typing certificates are not accepted.
Knowledge of and ability to learn and effectively use computer terminals, word-processing equipment, and systems.
Knowledge of and ability to create, navigate, and maintain department or district websites and social media information for business purposes.
Ability to multitask, solve problems, and make sound independent decisions.
Ability to plan, organize, coordinate, and schedule administrative and clerical functions and activities.
Ability to efficiently perform highly responsible secretarial functions.
Ability to make accurate computations, prepare statistical documentation, and operate office machines.
Ability to organize, write, and prepare professional-quality reports, letters, surveys, and legal documents.
Ability to use independent judgment and maintain quality control of department output.
Ability to work harmoniously with others and supervise and evaluate others' work.
Must pass required tests. Applicants must have passed the clerical test within the three years before the deadline; the test will be offered upon selection.
Must submit an online application and required documents by 8:00 p.m. on November 4, 2026.
Must disclose all prior employment with school districts, county offices of education, charter schools, and state special schools, as required by AB2534 and SB848.
Fingerprint clearance by the FBI and California Department of Justice is a condition of appointment.
Must provide verification of Child Abuse Mandated Reporter training or obtain verification within six weeks of hire, and annually thereafter.
Some positions may require proof of privately owned automobile insurance and a valid California motor vehicle operator's license.

Nice To Haves

Specific knowledge of district policies, procedures, and operations.

Responsibilities

Performs responsible secretarial duties, including taking and transcribing dictation, composing correspondence from notes or oral instructions, and typing letters, requisitions, surveys, resolutions, board materials, and legal documents.
Operates office machines, computer terminals, and word-processing equipment.
Organizes and coordinates clerical staff activities, including work organization, layout, and assignment development.
Responds to inquiries requiring interpretation of policies, regulations, and operational procedures, using initiative and independent judgment within established limits.
Answers telephone calls, arranges appointments, and sets up and maintains files.
Supervises, checks, and prepares special and periodic reports involving compilation of materials and data.
Plans, organizes, and coordinates department and district meetings, in-services, and staff and community events.
Assists in developing and disseminating information to District constituencies through newsletters, brochures, memoranda, websites, social media, and other assigned methods.
Assists in promoting District programs and events through social media channels.
Compiles and prepares materials as assigned.
Assists in developing and maintaining office budgets and accounting procedures and performs associated bookkeeping tasks.
Models equity, integrity, caring, collaboration, and personal and collective accountability.
Performs other related duties as assigned.