Administrative Secretary

Arizona Department of Administration • Phoenix, AZ

1d • Onsite

About The Position

The Administrative Secretary is the first level of a four-level Administrative Support series. This position performs entry-level, routine administrative support activities for the Schools for the Deaf and the Blind. Depending on the assignment, duties may include answering phones, greeting visitors, sorting and distributing mail, entering attendance and mailing-list data, registering students, processing mailings, scanning information into computerized systems, assisting with room scheduling, making copies, filing, and keeping the office tidy and orderly.

Requirements

• High school diploma or GED.
• Pass FBI and State background checks.
• Complete Defensive Driver Training if driving on State business is required.
• Manual dexterity to type 45 words per minute on a routine basis.
• Communicate effectively in writing for the needs of the audience.
• Provide helpful customer service and seek ways to assist people.
• Manage personal and others’ time; schedule and coordinate meetings and conferences.
• Plan, coordinate, analyze, and establish priorities.
• Maintain records and perform accurate data entry.
• Use a variety of office and school equipment.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• Experience using computers and computer systems, including hardware and software, to set up functions, enter data, or process information.
• Experience performing for people or dealing directly with the public, including serving customers and receiving clients or guests.

Responsibilities

• Answer phones and greet visitors.
• Sort and distribute mail and process mailings.
• Enter data for attendance and mailing lists.
• Register students.
• Scan information into computerized systems.
• Assist with scheduling rooms.
• Make copies and file documents.
• Keep the office tidy and orderly.
• Perform related routine support duties as assigned.

Benefits

• Medical, dental, vision, short-term disability, supplemental life, and dependent life insurance options for benefit-eligible employees.
• Basic life, accidental death and dismemberment, and seat belt insurance coverage for benefit-eligible employees.
• Employee Self-Service, wellness, tuition discount, travel reduction, auto and home insurance, and purchase discount programs.
• Automatic enrollment in the State retirement plan and long-term disability program for benefit-eligible employees, subject to a 26-week waiting period before initial enrollment.
• Option to participate in a deferred compensation program with tax-deferred retirement investments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED