Administrative Secretary

City of Alliance Nebraska • Alliance, NE

1d • Onsite

About The Position

The City of Alliance has two full-time Administrative Secretary openings, one in the City Clerk’s Office and one in Human Resources. Applicants submit one application and may indicate a department preference. The positions provide routine clerical, administrative, and technical support to help ensure efficient department operations. The City will also consider entry-level secretary applicants at a starting hourly wage of $17.53–$19.72.

The City Clerk position serves as a first point of contact for residents and visitors and supports City Council meeting preparation and records management, including agendas, minutes, ordinances, and resolutions. It also assists with composing, proofreading, and distributing public communications through media outlets, social media, and the City website. Potential future career paths include Deputy City Clerk or Communications Specialist.

The Human Resources position supports day-to-day HR operations, recruitment, employee communications, and records management. Duties include compiling data for reports, drafting and distributing employee communications, assisting with wages and benefits, and maintaining confidential personnel records. A potential future career path is Personnel Technician.

The positions are in-person at City Hall and generally follow regular business hours, Monday through Friday. The starting salary is $19.02–$21.39 per hour depending on experience and qualifications. The positions are full-time and benefit-earning.

Requirements

• Professional demeanor in person, over the phone, and through electronic communications.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Excellent written communication skills and attention to detail.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Experience creating and distributing information through social media, websites, newsletters, or other communication channels.

Nice To Haves

• At least two years of increasingly responsible related experience in office or records management.
• Typing speed of 30 words per minute.
• Experience with Microsoft Office applications, social media management, website content updates, graphic design platforms such as Canva, and basic marketing principles.

Responsibilities

• Provide clerical, administrative, and technical support to the assigned department.
• For the City Clerk opening, serve as a first point of contact for residents and visitors.
• Assist with City Council meeting preparation and records management, including agendas, minutes, ordinances, and resolutions.
• Compose, proofread, and distribute public communications through media outlets, social media platforms, and the City website.
• For the Human Resources opening, assist with day-to-day operations, recruitment, employee communication, and records management.
• Compile data for reports and draft and distribute employee communications.
• Provide assistance with wages and benefits.
• Maintain confidential personnel records.
• Assist with promoting City programs, events, and community engagement initiatives.

Benefits

• Medical, dental, vision, and life insurance.
• Paid vacation leave, sick leave, holiday pay, floating holidays, and comp time.
• Matching retirement plan.
• Supplemental insurance.
• Health Savings Account with a City contribution of up to $1,680 per year toward out-of-pocket medical expenses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed