Administrative Assistant (Confidential Position)

Regional Center of the East Bay•San Leandro, CA

2d•$63,068 - $93,180

About The Position

The Administrative Assistant provides confidential administrative and secretarial support to the Director of Community Services. The role coordinates meetings, prepares correspondence, maintains records, and assists with departmental projects and operations. It supports committee activities, tracks schedules and reimbursements, maintains office supplies, and contributes to the efficient day-to-day functioning of the Community Services Division. The position calls for strong organizational, communication, and time-management skills, sound judgment, attention to detail, and discretion in handling confidential information. The Regional Center of the East Bay is one of 21 community-based, private nonprofit Regional Centers under contract with the California Department of Developmental Services. It provides intake, assessment, diagnosis, and coordination of community-based services for over 25,000 children and adults with developmental disabilities in Alameda and Contra Costa counties.

Requirements

High school graduate or GED equivalent.
Two years of secretarial or administrative experience.
Typing speed of 50 words per minute.
Ability to compose letters from oral and written instructions.
Ability to understand, develop, and update information in a spreadsheet program.
Ability to understand, develop, and update information in a database program.
Ability to analyze and organize data.
Demonstrated ability to handle multiple projects simultaneously.
Excellent interpersonal and team-building skills.
Excellent oral and written communication skills.
Automobile and valid driver's license required.
Demonstrated cultural awareness and sensitivity, and ability to work effectively with culturally diverse populations.

Responsibilities

Provide confidential secretarial and administrative support to the Director of Community Services.
Coordinate department and other meetings as assigned.
Draft correspondence.
Schedule appointments and meetings.
Coordinate and assist with projects.
Prepare agendas, attend meetings, and take and distribute minutes for agency and/or board committees as assigned.
Complete routine filing.
Open mail for Directors and ensure timely response and distribution.
Respond to or redirect urgent phone calls when the assigned Directors of Community Services are absent.
Create and update spreadsheets used to develop statistics for the area.
Coordinate and maintain office supplies for the unit.
Track and review individual reimbursement forms, time sheets, staff schedules, and related materials.
Provide backup to other administrative support staff as needed.
Perform other duties as assigned.

Benefits

Three weeks of paid vacation and 12 sick days.
14 paid holidays and three floating holidays.
Multiple medical plan options, including Kaiser at 100% employer-paid for the employee.
Dental and vision plans.
CalPERS retirement pension.
Student Loan Forgiveness.
Flexible schedule, if applicable.
Work-at-home schedules, if applicable.
Employee Assistance Program, including mental health care.
Eligible nonprofit employees may apply for federal Public Service Loan Forgiveness after 120 qualifying monthly payments.