Administrative Specialist 2 Confidential

New Jersey Courts•Trenton, NJ

9d•Hybrid

About The Position

The New Jersey Judiciary is seeking a detail-oriented professional to work as an Administrative Specialist 2 - Confidential in the Civil Practice Division. Under the general direction of the Assistant Director, the selected candidate will provide customer service to internal staff and court users, support meetings and reporting, maintain project tracking systems, improve procedures, and assist with the Division’s operational and budget needs. Other work may be assigned to accommodate the Division’s workload and organizational needs. Regular and predictable physical presence at the worksite is an essential function of the position. The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to two days of remote work outside Judiciary buildings. Participation requires high-speed home internet access and installation of a multifactor authentication app on a phone or tablet. The salary range is $54,434.49 to $89,181.84 for Schedule A and $54,434.49 to $84,722.75 for Schedule B. Newly hired employees normally start at the minimum of the applicable salary range. Applicants must have a bachelor's degree or meet the stated substitution options. Selected candidates must be authorized to work in the United States and agree to a thorough background check, including fingerprinting. Newly hired Judiciary employees must establish and maintain a principal residence in New Jersey within one year, subject to the stated exemption process.

Requirements

Graduation from an accredited college or university with a bachelor's degree.
Applicants without the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis, with one year of such experience equal to 30 semester-hour credits.
An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.
Applicants approaching their anticipated graduation date may apply but must complete their degree no later than their start date if selected.
Degrees conferred outside the United States must be evaluated by a recognized evaluation service.
Selected candidates must be authorized to work in the United States under Department of Homeland Security, U.S. Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check, including fingerprinting.
Newly hired employees must establish and maintain principal residence in New Jersey within one year, unless granted an exemption.
A New Jersey-valid driver's license is required only if operating a vehicle is necessary to perform essential duties.

Responsibilities

Provide quality customer service to internal staff and court users regarding court rules, directives, resources, Judiciary policies, and procedures.
Prepare, proofread, and make appropriate edits to reports.
Coordinate and schedule meetings, and assemble and disseminate materials for Supreme Court Committees, internal Conferences, and Committees.
Coordinate report collection activities of staff for the Assistant Director.
Establish and maintain electronic tracking systems for various Civil Practice Division projects and programs.
Recommend improvements in the Division's procedures and work processes.
Write manuals on internal operational workflows and other materials.
Act as a liaison with other divisions regarding the Division’s operational needs.
Monitor the Division’s budget and handle purchases of equipment, materials, and supplies.
Perform other work as assigned to accommodate the Civil Practice Division’s workload and organizational needs.