Administrative Assistant - Temporary Position

Merakey•Whitemarsh Township, PA

1d•Hybrid

About The Position

Merakey is seeking a temporary, part-time Real Estate Administrative Assistant to support its Facilities Management team. The role helps keep payments, compliance filings, building access, mail, and notary needs current across a multi-state portfolio of more than 620 owned and leased properties. The position is scheduled for up to 20 hours per week and follows a hybrid schedule, with some in-office days at Merakey’s headquarters in Lafayette Hill, Pennsylvania, for mail and shipping. The assistant supports Facilities Management and the Associate Director of Facilities, coordinates with other departments, and handles administrative processes including vendor payments, project bidding and approvals, dispatch requests, and vendor-file maintenance. Duties also include ordering office supplies, mail and shipping, and other office operations involving light lifting. The role requires effective verbal and written communication and the ability to work independently and cooperatively with others. Merakey is a nonprofit provider of developmental, behavioral health, and education services. The organization reports more than 8,000 employees serving nearly 40,000 individuals and families across 12 states. Merakey states that it has a zero-tolerance policy for abuse and is an equal opportunity employer committed to diversity.

Requirements

High school diploma or GED.
At least five years of administrative experience.
At least three years of work experience in real estate, property management, or a corporate real estate department.
Outstanding customer service skills when answering phones and supporting internal and external vendors.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
High attention to detail and experience with data entry.
Ability to work independently within a limited schedule, meet recurring deadlines without day-to-day direction, and hand off work cleanly to the Real Estate Coordinator.
Effective verbal and written communication skills.
Ability to perform light lifting involving mail, files, and supplies.

Responsibilities

Assist Facilities Management and the Associate Director of Facilities as required.
Act as a liaison between Facilities and other departments.
Prepare and manage payment processing for vendor invoices.
Assist with project bidding and the approval process.
Coordinate documents and dispatch requests for the Facilities Department as needed.
Maintain vendor files.
Order office supplies and perform miscellaneous office operations, including mail and shipping.
Perform other related duties as required.
Keep Real Estate department payments, compliance filings, building access, mail, and notary needs current across the property portfolio.
Work independently and cooperatively with others, meeting recurring deadlines and handing off work to the Real Estate Coordinator.