Administrative Assistant - Temporary Position

Town of Camp Verde • Parks & Rec/Utilities/Public Works, AZ

1d

About The Position

Under general supervision, performs a wide variety of administrative and office support functions of a highly responsible nature in relieving a Department head and other staff of administrative and technical activities and customer service duties. This is a Temporary Position.

Requirements

• Must possess State of Arizona Driver's license.
• Knowledge of Town policies and procedures.
• Knowledge of Policies, procedures, regulations, operations, and services of the assigned Department.
• Knowledge of Office administration processes and procedures, including accounting, budgeting and purchasing.
• Knowledge of Customer service standards and protocols.
• Knowledge of Record keeping and file maintenance principles and procedures.
• Skill in using initiative and independent judgment within established procedural guidelines.
• Skill in interpreting a variety of technical instructions and program requirements.
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Skill in entering information into a computer system with speed and accuracy, and maintaining electronic records, files and databases.
• Skill in preparing and writing reports and business correspondence.
• Skill in operating standard office equipment, and a personal computer utilizing standard software.
• Skill in establishing and maintaining effective working relationships with co-workers and the public.
• Skill in providing effective customer service, and dealing tactfully and courteously with the public.
• Skill in communicating clearly and concisely, both verbally and in writing.
• High school diploma or GED equivalent; AND two year’s office support and computer experience; OR an equivalent combination of education and experience.

Nice To Haves

• Additional technical certifications and training may be required for some incumbents in this job class.

Responsibilities

• Oversees Department administrative workflow; depending on area of assignment, applies specific knowledge of policies and procedures in order to organize and coordinate work, and relieve the Department Director and staff of routine administrative detail; applies judgment to resolving problems, analyzing data, and making decisions.
• Composes correspondence and other documents on a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department; creates, edits and processes technical documents and other communications; maintains department files and database; collects and compiles statistical data; updates manual and computer records and tracking systems; creates management reports; coordinates special projects and assignments; may administer grants and process employee time reports.
• Maintains technical and administrative files; researches files and computer databases; provides advice and assistance to Department staff on compliance with laws, rules and regulations; coordinates office activities, prioritizes and develop schedules in order to meet critical deadlines; maintains departmental calendars and schedules for Department staff; coordinates and arranges meetings; reserves and arranges facilities; prepares agenda packets for Town Council and committee meetings; coordinates staff travel arrangements.
• Provides information and assistance to visitors and customers; provides customer services and resolves complex customer service issues; resolves problems within scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages.
• Receives and processes invoices, statements, and payment vouchers; monitors and evaluates expenditures and budget; orders supplies, materials and equipment, and maintains inventory.
• Maintains the absolute confidentiality of all records and information.
• Performs other related duties as assigned or required.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED