Temporary-Administrative Assistant

Center for Responsive Schools•Turners Falls, MA

4d•$18 - $18•Onsite

About The Position

This position is temporary and will end on March 31, 2027. The Administrative Assistant is responsible and organized and performs a variety of routine clerical and administrative tasks. Responsibilities vary, and will include, but are not limited to the following: Provide front-desk coverage manage and maintain an organized, clean office environment. Monitor and manage executive calendar. Check leadership calendars as needed to schedule meetings, and resolve time conflicts. Conduct incoming/outgoing mail and shipments. Create, organize and update files. Organize and provide support for meetings and special events. Coordinate schedules, arranging calls, and scheduling appointment Organize and arrange for meetings. Search for venues and running errands Arrange calls, making travel and supporting travel arrangements and travelers Handle a variety of correspondence by email, phone, or in-person Type, file, scan, proofread documents and maintain an organized file for such documents. Answer, screen, and direct phone calls, compose emails, and draft memos. Welcome and greet visitors and ensure they are directed to the right place. Create and update tracking folders for each Offering Provide administrative support to Finance and Operations as required.

Requirements

High School diploma, with 6+ months of general office or clerical experience, associate’s degree preferred
Trustworthy and comfortable handling confidential information
Excellent knowledge of Microsoft Office Word and Excel and of G-Suite and G-mail and Calendar
Highly organized with high attention to detail and strong work ethic
Ability to work well in a highly collaborative, open-suite environment
The ability to prioritize and handle multiple tasks simultaneously and autonomously
Strong tine-management skills and multi-tasking ability
Can quickly learn new software and systems
Able to follow Standard Operation Procedure or Practice (SOP)
Able to use guidelines for writing a SOP to develop one and to recognize when an SOP needs to be written.
Strong and accurate written and verbal communication skills
Excellent attention to detail and impeccable follow-up.
Prompt, regular and reliable attendance
Disposition is consistently professional, cooperative, and collegial as evidenced by workplace maturity, composure, perspective, transparency, reliability, integrity, and trustworthiness.
Highly accountable for performance; goal oriented and flexible.
Caring for and commitment to the vision, mission, and welfare of CRS.

Nice To Haves

associate’s degree preferred

Responsibilities

Provide front-desk coverage manage and maintain an organized, clean office environment.
Monitor and manage executive calendar.
Check leadership calendars as needed to schedule meetings, and resolve time conflicts.
Conduct incoming/outgoing mail and shipments.
Create, organize and update files.
Organize and provide support for meetings and special events.
Coordinate schedules, arranging calls, and scheduling appointment
Organize and arrange for meetings.
Search for venues and running errands
Arrange calls, making travel and supporting travel arrangements and travelers
Handle a variety of correspondence by email, phone, or in-person
Type, file, scan, proofread documents and maintain an organized file for such documents.
Answer, screen, and direct phone calls, compose emails, and draft memos.
Welcome and greet visitors and ensure they are directed to the right place.
Create and update tracking folders for each Offering
Provide administrative support to Finance and Operations as required.