Executive Assistant (Confidential Administrative Support II), UPDATED

Sonoma State University•Sonoma, CA

4d•$4,687 - $7,383

About The Position

Reporting to and under the general direction of the Chief Financial & Administrative Strategy Officer (CFASO), the Executive Assistant provides high-level administrative office management and project coordination. The role independently coordinates activities and oversees a broad range of work on behalf of the CFASO, division, and university. It includes coordinating work for administrative and student personnel; interpreting and applying complex operating policies and procedures; conducting research; preparing reports with recommended courses of action; performing in-depth analytical studies and investigations with broad impact; and recommending policy or procedural changes. The incumbent handles highly confidential and sensitive problems and materials and supports a positive, collaborative work environment. On behalf of the CFASO, the Executive Assistant assists with matters involving RTP, staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, and other faculty, staff, or management issues. The role also routinely assists in preparing and handling confidential materials concerning management strategies and positions related to collective bargaining units and bargaining. The position is designated confidential under the Higher Education Employer-Employee Relations Act (HEERA).

Requirements

Bachelor’s degree and at least three years of progressively responsible administrative experience, or an equivalent combination of education and experience demonstrating the ability to perform the essential functions.
Strong technical skills, including intermediate proficiency with computers, Microsoft Office products, and database management.
Ability to maintain confidentiality and exercise sound judgment, as emphasized in the application instructions.

Nice To Haves

Prior experience supporting an executive-level position.
Office management experience.
Master’s degree.
Experience in the public sector and/or higher education.
Knowledge of Google Suite, PeopleSoft, and reporting tools (Query), or the ability to quickly gain this knowledge.

Responsibilities

Provide high-level administrative office management and project coordination for the CFASO, division, and university.
Independently coordinate activities and oversee a broad range of administrative work.
Provide work coordination direction to other administrative and student personnel.
Interpret and apply complex operating policies and procedures.
Conduct research and prepare reports that include recommended courses of action.
Conduct in-depth analytical studies and investigations with broad impact.
Recommend changes to policies or procedures.
Handle problems and materials of a highly confidential and often sensitive nature.
Support a positive, collaborative work environment.
Assist the CFASO with matters pertaining to RTP, staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, and other faculty, staff, or management issues.
Assist in preparing and handling confidential materials concerning management strategies and positions related to collective bargaining units and bargaining.