Executive Assistant to the Director of Athletics (Confidential Administrative Support II)

San Diego State University•San Diego, CA

4d•$60,000 - $68,256•Onsite

About The Position

San Diego State University is seeking a highly organized, and professional Executive Assistant to the Athletic Director (Confidential Administrative Support II) to provide executive-level administrative support to the Director of Intercollegiate Athletics and coordinate operations within the Athletic Director's Office. This position serves as a key member of the Athletic Director's Senior Leadership Team and acts as a liaison with university leadership, student-athletes, staff, donors, alumni, community partners, corporate sponsors, and other external stakeholders. The incumbent regularly handles highly sensitive and confidential information while supporting strategic initiatives, executive communications, events, and daily operations of the Athletics Department.

Requirements

A basic foundation of knowledge in the principles of organization, administration, and management.
A bachelor's degree and directly related professional experience; or An equivalent combination of education and administrative support experience that demonstrates the ability to perform the essential functions of the position.
Experience providing high-level administrative support to executive leadership.
Ability to independently prioritize work, solve problems, and manage multiple projects simultaneously.
Strong written and verbal communication skills.
Demonstrated ability to exercise discretion and maintain confidentiality.
Experience coordinating meetings, travel, events, and executive calendars.
Ability to build effective relationships with internal and external stakeholders.
Valid California Driver’s License or the ability to obtain one within 30 days of hire.

Nice To Haves

Bachelor's degree.
Experience working in an intercollegiate athletics department or higher education environment.
Knowledge of university policies and procedures.
Knowledge of NCAA rules and regulations.
Experience managing executive calendars, travel arrangements, reimbursements, and purchasing processes.
Experience working with highly confidential and time-sensitive information.
Demonstrated effectiveness working independently and collaboratively in a fast-paced environment.

Responsibilities

Manage and coordinate the Athletic Director's complex calendar, meetings, public appearances, speaking engagements, and travel arrangements.
Prepare correspondence, presentations, briefing materials, reports, agendas, and other executive communications.
Coordinate executive office operations, including reception duties, visitor support, customer service inquiries, mail distribution, records management, and office supply administration.
Manage Athletic Director budget transactions, expense reporting, purchase requisitions, and credit card reconciliations.
Provide direction and training to student assistant staff supporting the Athletic Director's Office.
Conduct confidential research and information gathering in support of Athletics leadership and university administration.
Coordinate Athletic Director-hosted meetings, events, receptions, and hospitality activities.
Manage invitations, RSVPs, catering, logistics, budgets, and event follow-up activities.
Support hospitality operations for SDSU Athletics events and external events held at Snapdragon Stadium.
Assist with donor engagement activities, university development initiatives, and staff recognition programs.
Manage ticket allocations and special guest experiences on behalf of the Athletic Director.

Benefits

15 paid holidays
24 vacation days
12 sick days per year
CalPERS defined benefit pension plan
Reciprocity with the UC Retirement Plan
Retiree healthcare benefits
Variety of health, dental, and vision plans at no or low cost
California State University system fee reduction program for yourself or a qualified dependent
Auto & Home Insurance
Life and Disability Insurances
Legal Plan
Pet Insurance
ScholarShare 529 Plan for college savings