Executive Assistant (Confidential Administrative Support II)

Sonoma State University•Sonoma, CA

1d•$4,687 - $7,383•Onsite

About The Position

This position is only open to Sonoma State University Employees. The Executive Assistant is responsible for high-level administrative office management and project coordination. The incumbent is responsible for independently coordinating activities and overseeing a broad range of activities on behalf of the Chief Financial & Administrative Strategy Officer (CFASO), division, and the university. This includes, but is not limited to, providing work coordination direction to other administrative and student personnel, interpreting and applying complex operating policies and procedures, performing research, preparing reports with recommended courses of action, making in-depth analytical studies and investigations with broad impact, making recommendations for changes in policy or procedures, handling problems and materials of a highly confidential and often sensitive nature, and supporting a positive, collaborative work environment. On behalf of the CFASO, the incumbent assists in coordinating matters pertaining to RTP, staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, and other faculty, staff, and/or management issues. The incumbent also routinely assists in the preparation and handling of confidential materials that relate to management's strategies and positions on matters related to the collective bargaining units and bargaining. This position has been designated “confidential” in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA).

Requirements

Bachelor’s degree and a minimum of three years of progressively responsible administrative experience, or an equivalent combination of education and experience.
Intermediate proficiency with computers and Microsoft Office products.
Database management skills.

Nice To Haves

Prior experience supporting an executive level position.
Office management experience.
Master's degree.
Experience within the public sector and/or higher education.
Knowledge of Google Suite.
Knowledge of PeopleSoft.
Knowledge of reporting tools (Query), or the ability to quickly gain this knowledge.

Responsibilities

High-level administrative office management and project coordination.
Independently coordinating activities and overseeing a broad range of activities on behalf of the CFASO, division, and the university.
Providing work coordination direction to other administrative and student personnel.
Interpreting and applying complex operating policies and procedures.
Performing research.
Preparing reports with recommended courses of action.
Making in-depth analytical studies and investigations with broad impact.
Making recommendations for changes in policy or procedures.
Handling problems and materials of a highly confidential and often sensitive nature.
Supporting a positive, collaborative work environment.
Assisting in coordinating matters pertaining to RTP, staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, and other faculty, staff, and/or management issues.
Assisting in the preparation and handling of confidential materials that relate to management's strategies and positions on matters related to the collective bargaining units and bargaining.