Executive Assistant/Office Operations

Harman•Carlsbad, CA

4d•$56,250 - $82,500•Onsite

About The Position

The Executive Assistant/Office Operations role provides high-level administrative support to Sound United’s Executive Leadership Team and serves as a trusted partner to executive leaders. The role also acts as a primary point of contact for visitors and clients, supporting a professional, welcoming workplace and smooth office operations. Responsibilities include coordinating executive calendars, meetings, travel, communications, expenses, and administrative priorities, as well as organizing and executing small- to mid-scale corporate events. The position works across the organization and requires professionalism, discretion, sound judgment, strong organization, attention to detail, and the ability to handle confidential information in a fast-paced environment. The role supports office administration, workplace safety, and emergency preparedness in collaboration with Facilities, HR, and Environmental Health & Safety. It is described as a full-time, hands-on, on-site role at the Carlsbad, California office, requiring flexibility beyond standard office hours and travel of 5–10% as needed. The posting also contains conflicting workplace information: one section says the role is not eligible for hybrid or remote work, while later sections describe a hybrid schedule and regular in-office collaboration.

Requirements

At least 5–7 years of experience supporting senior executives, including C-suite leaders, in a fast-paced corporate environment.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
Strong verbal and written communication skills.
Strong organizational skills and the ability to prioritize assignments and competing deadlines in a fast-paced environment.
Strong attention to detail and commitment to producing accurate work in a timely manner.
Ability to handle sensitive situations and confidential information with discretion.
Eligible to work in the United States.
Able and willing to travel 5–10% as needed.
Able to lift, move, and stage training equipment and assets as required.
Successfully complete a post-offer background investigation and drug screen.
Flexibility in working hours to support training schedules, events, logistics timelines, and business needs beyond standard office hours.

Nice To Haves

Experience organizing and managing meetings, conferences, and events.

Responsibilities

Provide proactive, high-level administrative support to executive leaders, including complex calendar management, correspondence, travel coordination, expense reporting, and daily operational priorities.
Arrange domestic and international executive travel, including itineraries, transportation, accommodations, registrations, and related logistics.
Prepare, submit, and track executive expense reports through Emburse, ensuring accuracy, compliance, and timely completion.
Coordinate executive meetings and leadership events with executive assistants, administrative professionals, and cross-functional teams, including schedules, agendas, materials, meeting outcomes, and logistics.
Anticipate executive leaders’ needs, track priorities, and ensure timely follow-up on initiatives and commitments.
Manage office administration, including reception, visitor management, mail services, office communications, and vendor coordination.
Build collaborative relationships across the organization and handle confidential information with professionalism, discretion, and integrity.
Coordinate office operations and workplace safety initiatives with Facilities, HR, and Environmental Health & Safety.
Support safety and emergency preparedness by coordinating training, response procedures, compliance documentation, office inspections, and emergency resources and equipment.
Communicate with employees about office procedures, safety protocols, security guidelines, and operational resources.
Lead or support special projects, office initiatives, company events, and cross-functional programs.
Perform additional administrative, operational, and project-related duties as assigned.

Benefits

Employee discounts on HARMAN and Samsung products, including JBL, Harman/Kardon, and AKG.
Learning and development opportunities through HARMAN University.
Wellness benefits.
Tuition reimbursement.
Access to the HARMAN campus fitness center and cafeteria, where available.
Paid vacation and holidays, paid sick leave, volunteer leave, and paid bonding and caregiver leave may be available.
Comprehensive medical, dental, and vision plans may be available.
Fertility support and adoption assistance may be available.
Health Savings Accounts and Flexible Spending Accounts may be available.
Retirement savings plan with employer match may be available.
Short- and long-term disability coverage and life insurance may be available.
Inclusive and diverse work environment supporting professional and personal development.